We are looking for a Payroll Specialist to join a healthcare organization in North York, Ontario on a Contract basis. In this role, you will oversee payroll administration while contributing to recruitment, reporting, benefits coordination, training records, and absence management. This position requires a detail-oriented individual who can manage sensitive information, respond to employee questions with care, and support compliance with applicable policies, collective agreement provisions, and legislative requirements.

Responsibilities:

- Administer end-to-end payroll processing, ensuring employee pay is calculated correctly, issued on schedule, and aligned with organizational policies, collective agreement obligations, and relevant regulations.
- Investigate payroll discrepancies, complete required corrections or adjustments, and work directly with the payroll service provider to resolve processing issues efficiently.
- Respond to employee payroll and benefits questions promptly, while monitoring vacation, statutory holiday, and lieu time balances and arranging payouts when required.
- Perform regular reconciliation of payroll and benefits information, prepare Records of Employment, and coordinate year-end payroll activities including T4 production.
- Support payroll system updates or enhancements and provide guidance or oversight to designated staff involved in payroll-related tasks when needed.
- Partner with HR leadership and hiring managers to support workforce planning, manage job postings, screen applicants, coordinate interviews, and complete onboarding and offboarding documentation for employees, students, and volunteers.
- Maintain recruitment records, support job fair participation, manage resume tracking,



and ensure hiring practices follow collective agreement requirements and program-specific processes such as Summer Jobs administration.
- Produce and maintain HR and workforce data related to turnover, hours worked, training, incidents, seniority, and other employment metrics, and prepare reports for HR and finance stakeholders as required.
- Coordinate employee training administration, maintain accurate HR records, and assist with absence management, workplace incident claims, benefits enrolment, and return-to-work planning in collaboration with internal leaders and external providers.
- Handle general HR administration such as employment letters, attendance-related documentation, investigation meeting coordination, and support for employee relations matters while maintaining confidentiality and professionalism.
- At least 3 years of experience in payroll administration, ideally within a unionized or policy-driven environment.
- Hands-on knowledge of payroll systems and platforms such as ADP Workforce Now, Ceridian, Dayforce, or similar accounting and payroll applications.
- Experience processing payroll adjustments, year-end payroll activities, Records of Employment, and payroll-related reconciliations.
- Familiarity with benefits administration, payroll compliance, tax-related payroll requirements, and employee record maintenance.
- Ability to interpret and apply collective agreement terms,



internal policies, and relevant employment or payroll legislation.
- Strong organizational skills with the ability to manage recruitment coordination, reporting responsibilities, and multiple confidential HR processes at once.
- Effective communication skills and a service-oriented approach when responding to employee and manager inquiries.
- High attention to detail and sound judgment when handling sensitive payroll, perks, and employee relations information.

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📌 Payroll Specialist (North York)
🏢 Robert Half
📍 North York