Department: Document Controls Market: Transportation Employment Type: Full Time As the Document Control Specialist , you will manage and lead the document control team for a major transportation infrastructure project. You will be responsible for establishing document flow and distribution for design and construction teams at the project office. Ensure all practices and procedures meet the project document retention requirements and perform periodic audits to ensure ongoing compliance. Collecting and logging in of all contract documents and project documentation from bid phase through project completion. Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. We serve the construction and mining industries and operate in Eastern Canada. Our head office is based in Oakville, ON . The successful candidate will also be able to be onsite at our project locations in downtown Toronto. We relocate our teams based on the work that is available, combined with the development plans, skill sets and career goals of each team member. Manage the organization and maintenance of an electronic document control and document management system. Develop and implement specific procedures and processes for receiving and date-stamping incoming documents, logging, distribution, filing, review, approval and distribution. Optimize document control processes to minimize double handling of information or manual entry of data. Demonstrate commitment to quality assurance. Establish the interface with any client or partner document management system(s).



Provide training to project team on document control tools and processes to ensure compliance with the project document control management plan Supervise, mentor, and develop junior and intermediate document control staff Lead any modifications required to customize the document control and document management system to meet project requirements. Collaborate with other disciplines to ensure that all documentation is processed as per the project schedule. Participate in all 3rd Party / internal audits as required, being fully cognizant of appropriate plans, policies and procedures and respond effectively to requests for corrective actions. Maintenance of controlled drawing sets Assembly and compilation of handover package(s) per project requirements. 3-5+ years' experience in administration in an engineering and/or construction setting. ~ Experience with assembling documentation for project close-out and handover is desirable. ~ Electronic Document Management System (EDMS) experience (strongly preferred). ~ Advanced knowledge of document control procedures and filing and record retention systems. ~ Administrator experience with Microsoft SharePoint, Projectwise, Aconex, Teambinder or any equivalent document control software. ~ Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work overtime and weekends as required.

We offer
our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

📌 Documentation Specialist, Quality Management (Canada)
🏢 Kiewit
📍 Canada