Provide direction, co-ordination, scheduling and oversight to Pay, HR and other staff on the operation of the pay systems and processes. Assign analysts to perform pay and pay related processing (e.g. production pay runs, pay related runs such as A/P runs for the pension system, tax/T4 processing) and personally perform these activities where assigned or as scheduled.
Lead temporary teams as assigned by the Manager or Team Leader.
Ensure training of and provide procedural/ scheduling/work assignment instructions to Pay Services analysts.
Ensures systems are appropriately updated and in a state of readiness, e.g. for year end table changes, tax changes etc.
Ensure compliance with pay related legislation and collective agreement requirements for which Pay Services is responsible, e.g. third party and statutory remittances, T4's, OHP Offset, ROE's etc.
Organize, coordinate and execute Pay Services' system testing or requirements specification.
Provide direction, co-ordination, scheduling and oversight to Pay, HR and other staff on the operation of the pay systems and processes for which Pay Services is responsible, e.g. pay schedules governing the performance of pay activities across HR offices, Pay Services, NHSS and Finance; T4, T4A activities, coordinating activities of the staff involved in Pay Services, Print Shop, Local HR or other areas; and liaising with Canada Revenue Agency (CRA), Service Canada, unions and other contacts as appropriate to meet requirements or resolve issues.
Assign analysts to perform pay and pay related processing (e.g. production pay runs, pay related runs such as A/P runs for the pension system, tax/T4 processing) and personally perform these activities where assigned or as scheduled.
Plan, maintain, update and test the Business Continuity and Disaster Recovery plans.
Organize, coordinate and execute Pay Services' system testing or requirements specification, ensuring extensive, sophisticated, critical and high volume testing is completed to exacting standards. Ensure systems are appropriately updated and in a state of readiness, e.g. for year end table changes, tax changes etc.
g, AIP/Goalsharing, Society AFP, MG pay rate changes, PA's, Tax Credit Indexing) coordinating with Compensation, Local HR , NHSS and handling communications on behalf of the department.
Provide specific direction to Pay Services Analysts on the running of the pay systems e.Assign analysts to perform pay and pay related processing and personally perform these activities where assigned or as scheduled.
Lead temporary teams as assigned by the Manager or Team Leader. Ensure training of and provide procedural/ scheduling/work assignment instructions to Pay Services analysts.
Monitor operation of the systems and processes to verify that desired results have been achieved and if necessary initiate further corrective actions.
Interact with other groups such as HR Local,



Finance, Power News, internal/external/government auditors, government agencies and external agencies such as Canada Revenue Agency, and the various unions (e.g. for complex system queries or trouble shooting to resolve payment situations, to assist auditors in their investigation, to trouble shoot with HR or NHSS staff etc.).
Develop and roll out training materials or develop and implement short training sessions for staff in Pay Services, Local HR offices, or others as assigned.
prepare and input G/L account journal entries.
Investigate payroll accounting entries within the scope of the departments work and liaise with site controllers/controller staff.[ Requires a knowledge of accounting principles, procedures and business practices to understand related policies and principles applied to the corporation's operations, input and output of the employee and pensioner pay systems and to provide advice, direction and assistance on these matters.
Requires a knowledge of the various Federal and Provincial Government regulations and policies relating to income tax issues due to personnel policies, labour relations, pensions and other pay-related and vendor payment functions as they relate to the company operations.
Requires facility in the use of English to communicate effectively with different sources internally and externally on income tax, advantages and accounting matters.
Requires a knowledge of technical writing for the preparation of procedures, instructions, reports etc.
This knowledge is considered to be normally acquired through the completion of 4 years of University training in the appropriate field, or by having the equivalent level of education.

62 - $74.31 per hour

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings,



focused on ensuring minimum job requirements noted in the position are satisfied. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
Virginia residents may access our state specific policies here .
Residents of all other states may access our policies here .
Canadian residents may access our policies in English here and in French here .
Residents of countries governed by GDPR may access our policies here .
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (). Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
the individual’s skill sets, experience and training;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

📌 Sr. Pay Process, System & Tax Analyst (Toronto)
🏢 Vaco
📍 Toronto