Cassels Brock & Blackwell LLP is a leading national law firm serving the transaction, advocacy, and advisory needs of clients across Canada's most dynamic industries. From offices in Toronto, Vancouver, and Calgary, our litigators act on complex commercial disputes for multinational, national, and mid-market clients. We combine rigorous advocacy with practical judgment, inventive strategy, and an unwavering focus on achieving efficient, business-minded outcomes. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all. Our Vancouver office is currently recruiting for a Facilities Coordinator in our Facilities, Business & Client Services Department, reporting to the Manager, Facilities, Business & Client Services. This role requires a candidate who has experience in a facilities and property management capacity, is service-oriented, has a can-do attitude and has excellent communication skills. As a Facilities Coordinator, you will perform day-to-day office service functions and maintain premises in accordance with firm standards. Maintaining a clean, protected, and presentable office environment. Addressing and troubleshooting facility issues impacting operations. Maintaining asset inventory (furniture, equipment, etc.). Overseeing preventative maintenance programs and service contracts. Performing bi-annual inspections and ensure emergency equipment readiness. Participating in Health & Safety Committee and fire evacuation procedures. Liaising with property management, vendors, and contractors; Purchasing & Office Supplies Procuring office supplies, equipment, and furniture within guidelines and budget. Managing invoice tracking, coding, and payments. Records Management & Library Services Managing file transfers and maintain accurate records in the database. Ensuring compliance with firm policies in collaboration with Toronto Records team. Supporting library projects and distribute updates to legal staff. Providing backup support to reception or mailroom as needed.



Assisting with meeting room setup and client centre support. Supporting office services projects and other assigned duties. 3–5 years' experience in office services or facilities. ~ Post-secondary education in Business or Facilities Management; FMP/CFM an asset. ~ Strong organizational and time-management skills with ability to prioritize multiple tasks. ~ Client-service oriented with a professional, team-oriented approach; Excellent interpersonal, communication, and relationship-building skills. ~ Strong customer service and listening skills to understand user needs. ~ Proficiency in Microsoft Office Suite (Word, Excel, Outlook). ~ First Aid/CPR certification is an asset. ~ Willing to work a flexible schedule with occasional overtime required. Employment Type: Permanent, Full-Time Competitive compensation + Extended Health & Dental Care. Diversity and Inclusion Centric Culture. A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis. A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year. A business casual dress code (client/day specific). Employee referral bonus. Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs. Cassels uses artificial intelligence to screen and assess applications for positions, including reviewing resumes and ranking, scoring or filtering candidates against job-related criteria.

📌 Building/Facilities Manager (Canada)
🏢 Cassels Brock & Blackwell
📍 Canada