Job DescriptionJob Description

Our client is seeking an organized, proactive, and service-oriented Facilities & Property Coordinator to join their property management team in Charlottetown, PEI.

This is a diverse, hands-on role supporting the day-to-day operations, maintenance, safety, and administration of a diverse portfolio of properties. Working with tenants, contractors, vendors, technicians, and service providers, you will help ensure that maintenance requests, building issues, and property-related needs are addressed efficiently and professionally.

This opportunity is well suited to someone who enjoys problem-solving, coordinating multiple priorities, building relationships, and taking ownership of tasks from start to finish.

Key Responsibilities

- Coordinate day-to-day facilities and building operations across a diverse portfolio of properties.

- Receive, prioritize, assign, and track maintenance and repair requests, ensuring timely resolution.

- Communicate with tenants regarding maintenance concerns, questions, complaints, and other property-related matters.

- Coordinate contractors, vendors, technicians, and service providers to complete repairs, inspections, and maintenance work.

- Respond to building emergencies and coordinate appropriate action, repairs, and follow-up.

- Conduct regular property inspections to identify maintenance needs, operational issues, and potential safety concerns.

- Coordinate preventative maintenance, scheduled inspections, equipment servicing, and required repairs.

- Monitor work orders and follow up to ensure work is completed on schedule and to the expected standard.

- Maintain accurate records of maintenance activities, inspections, warranties, contracts, service agreements, and property documentation.

- Assist with invoices, purchase orders, budgets, and expense tracking.

- Coordinate building access, keys, security systems, and workplace equipment as required.

- Support health and safety initiatives and help ensure appropriate procedures are followed.





- Maintain positive working relationships with tenants, contractors, vendors, and service providers.

- Provide general administrative and operational support to the property management team.

Qualifications & Experience
- Experience in facilities coordination, property management, building operations, maintenance coordination, administration, or a related field.

- Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

- Experience coordinating contractors, vendors, technicians, or external service providers.

- A practical understanding of building maintenance, repairs, and preventative maintenance requirements.

- Familiarity with building systems, construction practices, or building-related projects.

- An understanding of workplace health and safety practices.

- Strong problem-solving skills and the ability to exercise sound judgment when addressing unexpected issues.

- Excellent communication, customer service, and interpersonal skills.

- Strong attention to detail, follow-through, and accountability.

- Proficiency with Microsoft Office and the ability to learn facilities management, property management, or work-order software.

The Ideal Candidate

You are someone who enjoys being hands-on, staying organized, and making sure things get done. You are comfortable balancing competing priorities, responding to unexpected issues, and working with a wide range of people.

You communicate professionally, approach challenges with a practical mindset, and take responsibility for following issues through to resolution. You understand the importance of maintaining safe, functional, and well-kept properties while providing responsive service to tenants and other stakeholders.

You may come from a background in property management, facilities operations, maintenance coordination, construction administration, or a related service-oriented role.

How to Apply

If you are an organized, dependable, and solutions-oriented professional who enjoys coordinating people, solving problems, and keeping operations running smoothly, we encourage you to apply.

Please submit your resume for consideration.

📌 Facilities & Property Coordinator (Charlottetown)
🏢 Next Level Group
📍 Charlottetown