We are seeking a proactive, highly organized, and tech-savvy Office Manager to serve as the central administrative engine for our Winnipeg operations.

This is a dynamic role split between Operations, IT & Fleet support and Internal HR Systems, Onboarding & Compliance Support. You will manage your own priorities to build structured, repeatable workflows, provide frontline technology support, track company assets, oversee HR policies, and assist with employee relations across both office staff and field crews.

Operational Administration

- First Point-of-Contact IT: Act as internal helpdesk support for office and field staff, troubleshooting basic technical issues and escalating hardware/software needs; set up workstations for personnel.
- SharePoint & System Access Administration: Control and audit site permissions, folder structures, and user access across company SharePoint platforms.
- Asset Management (MDM) & Fuel Cards: Provision, deploy, and manage field-issued tablets and mobile hardware using MDM; issue, track, reassign, and audit fuel cards for company drivers and fleet equipment.
- Fleet Asset Tracking & IFTA/IRP Compliance: Maintain complete paperwork and spreadsheet tracking for company vehicles and equipment (insurance, sales documentation); coordinate quarterly IFTA filings and IRP registrations with external partners (SIMTAX).
- Data Management & Custom Reporting: Design and maintain custom spreadsheets to audit internal processes, track compliance metrics, and support operational analysis.
- Document Quality Control & Formatting: Review and format internal and external documents prior to submission to ensure visual clarity and alignment with company aesthetic standards.
- Merch & Event Support: Manage procurement and distribution of company apparel and gear; coordinate staff events, company lunches,



and social gatherings; collaborate with vendors to launch seasonal employee webstores.

Human Resources & Internal Systems

- HR Infrastructure & Systems Development: Design, implement, and update core HR processes, policy communications, conflict mediation support, and standardized employee record-keeping.
- Internal Communication Strategy: Build transparent communication channels across field and office personnel to streamline announcements, feedback, policy rollouts, and employee relations.
- Recruitment & Staffing: Draft, publish, and track external job postings across hiring platforms; serve as the first point of contact / initial screening for all job applicants; coordinate candidate interviews and hiring workflows.
- End-to-End Onboarding: Manage the onboarding lifecycle, including conducting new hire orientations and continually updating orientation presentations, packages, and materials; ensuring seamless setup across internal platforms and information distribution to key stakeholders.
- Benefits & Pension Administration: Manage employee enrollment, status changes, and terminations for group benefits and pension plans; act as primary liaison with plan providers.
- Apprenticeship Program Management: Track apprenticeship hours, register trade employees with governing bodies, and manage sponsor compliance records.
- Sustainability & Environmental Program Management: Own company sustainability protocols moving from informal practices to an organized system; track environmental compliance metrics,



coordinate waste reduction or recycling programs, and maintain documentation for eco-certifications or client bid requirements.
- Compliance Meeting Representation: Prepare and present HR, apprenticeship, and sustainability metrics/reports during internal leadership, safety, and external compliance meetings.

Candidate Profile & Qualifications

- 3+ years of experience in office coordination, operations administration, HR support (experience in construction, transportation, utilities, or industrial services is a strong asset).
- HR & Interpersonal Aptitude: Comfortable managing sensitive employee information, communicating policies clearly, and acting as a grounded, neutral point of contact for office and field personnel.
- High Technical Capability: Proficient with Microsoft 365 (advanced Excel tracking, SharePoint access controls, Teams) and comfortable navigating software management portals and hardware setup.
- Pragmatic Systems-Builder: Enjoys taking unstructured practices and turning them into simple, clear, and audit-ready spreadsheets and procedures.
- Self-Directed Individual Contributor: Strong organizational skill set—able to balance daily operational tickets with long-term administrative build-outs.

Oakpark Powerline is located at 1425 PTH 75 in Howden, MB. Approximately 5 minutes south of St Norbert. No public transportation is available. We thank everyone for applying however only those selected for interview will be contacted.

Pay: $45,000.00-$70,000.00 per year

Benefits:

- Casual dress
- Company pension
- Dental care
- Extended health care
- Life insurance
- In office parking
- Vision care

Application question(s):

- Oakpark Powerline is located outside the city of Winnipeg on Highway 75. Do you have reliable transportation to attend work?

Work Location: In person

📌 Office Manager - Construction (Winnipeg)
🏢 Oakpark Powerline Services
📍 Winnipeg