Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization. The Administrative Assistant will ensure efficient and timely day-to-day operation of the office and provide administrative support. Working under the supervision of the Business Group Manager or the designated supervisor(s), the Administrative Assistant will perform a variety of administrative and office support activities. Extensive software skills are required, as well as internet research abilities and strong communication skills. Administrative Assistant performs a wide range of duties including some or all of the following: Office Administration Answers general phone inquiries in a professional and courteous manner and as needed directs them to the appropriate staff members. Manages the shared staff vacation calendar Assists with organizing office events, such as catered lunches and social events Orders and maintains office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens Generates,



formats, and proofreads professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software. Creates project numbers for Project Managers within the ERP system. Conducts research and retrieves data on the company ERP system. coffee machine or printer/photocopier issues. Purchases, receives, and stores the office supplies ensuring basic supplies are always available. Updates and ensures the accuracy of the organization’s database. Liaises with administrative staff in other branch offices of the company. Performs month end duties as required (3 Month projections, following up with Project Managers, ensuring all information is up to date). Maintains daily cleanliness of kitchen appliances, sink, garbage and recycling Ensures professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens Liaises with cleaners, building maintenance and other facility contacts Prepares new hire workstation setups and conducts office tours and team introductions All other tasks required for the smooth and efficient running of the office. High School Diploma/Post-secondary education in business, computers, or office management. ~1-3 years’ experience in an office setting. ~ Proficient in the use of Microsoft Office 365. ~ Proficiency in Adobe InDesign & Gantt Charts is an asset. ~ Comprehensive health advantages package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D; and LTD Fun social, team building events and professional development activities

📌 Administrative Assistants-Temp-Legal (Nanaimo)
🏢 Aplin & Martin Consultants
📍 Nanaimo