Position: Executive Assistant

Location:
Oshawa, ON (On-Site)

Salary:
$40 per hour Duration: 12 months (potential for extension) Posting Type: Open vacancy We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to senior executive leadership within a quick-paced corporate environment in the government sector. The ideal candidate will have strong coordination, communication, and time-management skills, with the ability to handle confidential information and manage competing priorities professionally.

Key Responsibilities
Manage the Vice-President’s calendar, appointments, correspondence, calls, visitors, and competing priorities. Coordinate executive meetings, conferences, and events, including agendas, minutes, briefing materials, attendance, and approvals. Arrange business travel, accommodations, itineraries, and related logistics. Liaise with executive leadership, senior management, internal departments, Board-level stakeholders, and external contacts. Prepare and maintain confidential correspondence, reports,



records, approval documents, and administrative documentation. Track follow-up actions, coordinate purchasing and office services, and ensure deadlines and administrative requirements are met.

Qualifications:
~2–4 years of experience in executive administrative or senior-level secretarial support. ~ Strong organizational, time-management, and multitasking skills. ~ Experience managing executive calendars, meetings, travel, and confidential documentation. ~ Excellent written and verbal communication and interpersonal skills. ~ Demonstrated professionalism, discretion, sound judgment, and attention to detail. ~ Ability to work independently in a fast-paced corporate environment and manage competing deadlines. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #J-18808-Ljbffr

📌 Executive Administrative Assistant Needed Immediately (Oshawa)
🏢 Quantum Management Services
📍 Oshawa