Job Title: Operations Administrator The Operations Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement activities, and providing frontline support to employees and visitors. This role plays a key part in optimizing operational processes, supporting finance and HR-related tasks, and ensuring smooth day-to-day functioning in a busy, fully onsite environment. Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports. Support the plant and operations leadership team in developing, planning, and coordinating operational activities. Optimize operational processes and procedures for maximum efficiency while maintaining quality standards. Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed. Organize, file, and store information in both paper and digital formats to maintain orderly records. Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities. Process site-level accounts payable and accounts receivable in coordination with the head office. Handle incoming queries by phone and email, providing professional and timely responses. Manage front desk sign-in and reception activities for employees, visitors, and contractors. Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings. Coordinate and manage travel and expense (T&E;) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors. Assist with receipt and credit card reconciliations to support accurate financial reporting.



Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date. Prepare and draft letters, certificates, and other business documents as required. Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations. 23 years of experience in operations administration or a closely related administrative operations role. ~ Strong customer service skills with the ability to handle phone and email inquiries professionally. ~ Proficiency in Microsoft Office, including Excel, Word, and Outlook. ~ Experience using Excel functions such as VLOOKUP and pivot tables. ~ Data entry skills with a strong focus on accuracy and speed. ~ Experience with administrative support in areas such as human resources, operations, and finance. ~ Ability to support basic accounting functions, including AP/AR processing and reconciliations. ~ Comfort working with data analysis and data management software. ~ Ability to work in a call center or high-volume communication environment when needed. ~ Strong organizational and administrative skills. ~ Experience with D365 ERP or similar enterprise resource planning systems. Experience in a manufacturing or industrial environment. High school diploma or a degree in finance, business, or a related field. Experience supporting budgeting and bookkeeping procedures. Familiarity with operations in a production or plant setting.



This role is fully onsite in a manufacturing/industrial plant environment. You will work closely with a trail team of approximately 15 employees, including plant leadership and hourly staff, in a energetic, operationally focused setting. The workplace is fast-paced and production-oriented, with regular interaction across operations, finance, and administrative functions. You will use standard office technologies such as Microsoft Office, Outlook, and data management tools, and you will be based in the plant office area while supporting activities across the facility. This is a Contract position based out of Trail, BC. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. This is a Contract position based out of Trail, BC. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la

📌 Help Desk Manager (Trail)
🏢 Aston Carter
📍 Trail