Position: Executive Assistant

Location: Oshawa, ON (On-Site)

Salary: $40 per hour

Duration: 12 months (potential for extension)

Posting Type: Open vacancy

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to senior executive leadership within a fast-paced corporate environment in the government sector. The ideal candidate will have strong coordination, communication, and time-management skills, with the ability to handle confidential information and manage competing priorities professionally.

Key Responsibilities:

- Manage the Vice-President’s calendar, appointments, correspondence, calls, visitors, and competing priorities.
- Coordinate executive meetings, conferences, and events, including agendas, minutes, briefing materials, attendance, and approvals.
- Arrange business travel, accommodations, itineraries, and related logistics.
- Liaise with executive leadership, senior management, internal departments, Board-level stakeholders, and external contacts.
- Prepare and maintain confidential correspondence, reports,



records, approval documents, and administrative documentation.
- Track follow-up actions, coordinate purchasing and office services, and ensure deadlines and administrative requirements are met.

Qualifications:

- 2–4 years of experience in executive administrative or senior-level secretarial support.
- Strong organizational, time-management, and multitasking skills.
- Experience managing executive calendars, meetings, travel, and confidential documentation.
- Excellent written and verbal communication and interpersonal skills.
- Demonstrated professionalism, discretion, sound judgment, and attention to detail.
- Ability to work independently in a quick-paced corporate environment and manage competing deadlines.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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📌 Executive Assistant (Oshawa)
🏢 Quantum Management Services
📍 Oshawa