Competition Number : J0126-0574

Position Title : Academic Program Coordinator

Position Number (Final) : 00507842

Vacancy Type : Existing Position

Employee Group : Support Staff - USW Local 2010

Job Category : Academic Support and Student Services

Department or Area : Registrar

Location : Kingston, Ontario, Canada (In office)

Salary : $53,593.00 - $65,358.00/Year

Grade : 06 Review Salary Information Here

Hours per Week : 35

Job Type : Term

Length of term : 2 Years

Shift : 7 Monday - Friday

Number Of Positions : 1

Date Posted : February 12, 2026

Closing Date : February 22, 2026

COVID 19 On-Campus Requirements : Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University : Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary : A Brief Overview

This position builds database queries to generate relevant information, and interpret and communicate results. This position produces data for information requests. This position audits database to ensure to data accuracy and quality. This position also drafts various electronic forms, mail templates, and report templates.

What you will do

Builds database queries to generate relevant information, and interpret and communicate results.

- Provides administrative support including scheduling, room bookings, course changes, and degree lists.
- Coordinates timetabling of courses.
- Develops, administers and compiles evaluations and/or surveys including distribution and collection.
- Coordinates all building room bookings, by internal and external participants.
- Develops queries and reports from administrative databases and PeopleSoft.
- Operates data capture technology to import digitized documents (e.g., transcripts, notes) into document management systems.
- Proposes and facilitates improvements to processes, including automation of manual processes.
- Provides assistance, where necessary, to Student Services staff, during peak periods.
- Coordinates collection of accreditation reports and sends to accreditation body.
- Other duties as required in support of the department and/or unit.

Required Education





- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

- More than 2 years and up to and including 3 years of experience.
- Experience in Enterprise Resource Planning (ERP) Systems Administration considered an asset (e.g., Oracle-PeopleSoft, etc.).
- Experience with software and web technologies considered an asset (e.g., ServiceNow, Customer Relationship Management (CRM), other software packaging, etc.).

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Draw logical conclusions and provides opinions and recommendations.
- Research equity, diversity,

📌 Academic Program Coordinator (Kingston)
🏢 Queens University
📍 Kingston