Competition Number : J0226-0309

Position Title : Gift Administrator

Position Number (Final) : 00508896

Vacancy Type : New Position

Employee Group : Support Staff - USW Local 2010

Job Category : Advancement/Fundraising

Department or Area : Finance & Gift Services

Location : Kingston, Ontario, Canada (Hybrid)

Salary : $60,775.00 - $74,105.00/Year

Grade : 07 Review Salary Information Here

Hours per Week : 35

Job Type : Term

Length of term : 24 months

Shift : 7 Monday - Friday

Number Of Positions : 1

Date Posted : February 12, 2026

Closing Date : February 24, 2026

COVID 19 On-Campus Requirements : Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

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Job Summary :



Reporting to the Director, Finance & Gift Services, the Gift Administrator is responsible for providing administrative and strategic support in the planning, execution and evaluation of the University's Pledge and Gift Management and Renewal programs. Duties include liaising with Office of Advancement staff and the broader university community to formulate and implement strategies compatible with a very diverse fundraising environment. The incumbent provides expertise and oversight in the use of tools for recording, tracking, analyzing, reporting and monitoring pledge management and renewal programs including managing records for all pledge commitments to the University and donations to the US Foundation; overseeing the quality of data as contained within the pledge and gift module of the Advance database; executing and evaluating the process by which pledges are brought forward for renewal. This position responds to inquiries related to gifts, pledges, and modifications within the database and acts as front-line resource. This position coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, journal entries, and makes recommendations for improvement.

This position records, tracks, monitors, and reports long-term gift commitments, including donations to the US Foundation. This position coordinates the day-to-day operational aspects of pledge and renewal programs,



performs analysis, and makes recommendations for improvement. This position also prepares summaries and reports for the University's consolidated financial statements.

What you will do

- Records, tracks, monitors, and reports long-term gift commitments using the database, including donations to the US Foundation.
- Coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, and makes recommendations for improvement.
- Writes formal communications in support of regular maintenance, follow-up, and renewal of pledge commitments.
- Prepares pledge status reports, cash projections, and pledge status aging/overdue reports on a monthly, quarterly, and annual basis.
- Prepares summaries for the university’s consolidated financial statements.
- Monitors data integrity, conducts integrity checks and adjusts processes according to defined schedules or as required.
- Provides information and guidance on pledge policies with respect to gift acceptance and system abilities.
- Performs accounting and general bookkeeping activities including monitoring and reconciling accounts, preparing expense reimbursements, and completing journal entries.
- Other duties as required in support of the department and/or unit.

Required Education

- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
- in business administration preferred.
- in accounting preferred.

Required Experience

- More than 3 years and up to and including 5 years of experience.
- Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
- Experience in client and/or customer experience function

📌 Gift Administrator (Kingston)
🏢 Queens University
📍 Kingston