Competition Number : J0226-0176

Position Title : Graduate Program Assistant

Position Number (Final) : 00103081

Vacancy Type : Existing Position

Employee Group : Support Staff - USW Local 2010

Job Category : Academic Support and Student Services

Department or Area : Mechanical and Materials Eng

Location : Kingston, Ontario, Canada (On-site)

Salary : $53,593.00 - $65,358.00/Year

Grade : 06

Hours per Week : 35

Job Type : Permanent (Continuing)

Shift : 7 Monday - Friday

Number Of Positions : 1

Date Posted : February 13, 2026

Closing Date : March 1, 2026

COVID 19 On-Campus Requirements : Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University : Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is engaging. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary : A Brief Overview





Reporting to the Department Manager and working closely with the Chair of the Graduate Studies, the Graduate Program Assistant is responsible administering the department's graduate programs in accordance to the University's and School of Graduate Studies' policies and guidelines. As a key contact for prospective and current students, this role is instrumental in the effective operations and delivery of the graduate programs with the department. Duties include corresponding with prospective students, coordinating admissions processes, maintaining records and administering the daily operations of these programs. The incumbent also provides general administrative assistance to the Chair of the Graduate Studies.

What you will do

- Provides administrative support to committee(s) including scheduling meetings, preparing and distributing agendas, researching information, record and distribute meeting minutes, and following up on action items. Coordinates special events, orientations, workshops, course components information sessions, open houses, programs and/or meetings.Coordinates course components (intensive weeks on-campus, simulation-based instruction events, clinical rotations) and/or distance learning exams.
- Attends recruitment events and activities. Provides updates to the calendar to support timetabling.
- Other duties as required in support of the department and/or unit.





Required Education

- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

- More than 2 years and up to and including 3 years of experience.
- Experience working at a post-secondary education institution considered an asset.
- Experience advising students considered an asset.
- Experience planning, coordinating and/or managing events or promotions considered an asset.
- Experience in Enterprise Resource Planning (ERP) Systems Administration considered an asset (e.g., Oracle-PeopleSoft, etc.).
- Experience with providing administrative support considered an asset (e.g., document editing, proofing, formatting and production, data entry, scheduling/coordinating meetings and/or travel arrangements, receiving/relaying messages, etc.).

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation or, overcome resistance to gain cooperation.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fu

📌 Graduate Program Assistant (Kingston)
🏢 Queens University
📍 Kingston