Administrative Assistant — Roadway Traffic Supplies

Job Type : Full-Time Industry : Roadway & Traffic Safety Supplies Reports To : Owners

About Us

We are a roadway and traffic supplies company dedicated to providing high-quality products and services that keep roads protected. We are growing and looking for a detail-oriented Administrative Assistant to support our team.

Job Summary

We are seeking a responsible and organized Administrative Assistant with hands-on Sage 50 Accounting experience to provide direct support to the Owners in all daily office and operations functions. This role is key to keeping our office running smoothly while supporting the sales, purchasing, and operations teams.

Key Responsibilities

Accounting & Sage 50

- Enter and maintain invoices, purchase orders, and payments in Sage 50
- Reconcile vendor statements and follow up on outstanding balances
- Generate financial reports and summaries from Sage 50 for the Owner's review
- Assist with payroll entries and bank reconciliations in Sage 50

Direct Support to Owners

- Provide day-to-day administrative support directly to the Owners
- Manage Owners' schedules, appointments, and communications
- Prepare reports, summaries, and correspondence on behalf of the Owners
- Handle confidential information with professionalism and discretion
- Follow up on action items and priorities on behalf of the Owners

Office & Administrative Support

- Prepare and distribute correspondence, memos, quotes, invoices, and reports
- Maintain organized filing systems (digital and physical) for orders, contracts, and vendor records
- Schedule and coordinate meetings, appointments,



and deliveries

Inventory & Supply Orders

- Maintain supplies inventory by checking stock levels and placing orders with vendors
- Liaise with suppliers for roadway and traffic product orders
- Track incoming shipments and verify receipt of goods
- Update inventory records in Sage 50

Sales & Customer Support

- Process sales contracts and purchase orders
- Communicate with customers to confirm order details and delivery timelines

Data Entry & Reporting

- Perform accurate data entry for orders, inventory, and client records in Sage 50
- Prepare and present reports to Owners as needed

Requirements :

- High school diploma or equivalent (post-secondary in business or accounting is an asset)

- Proficiency in Sage 50 Accounting is REQUIRED :

- Previous experience in an administrative, office, or accounting support role preferred

- Proficiency in Microsoft Office (Word, Excel, Outlook)

- Strong organizational and communication skills

- Ability to multitask and work in a fast-paced environment

- Excellent attention to detail and time management skills

- Ability to work independently and use own initiative

- Comfortable working directly with and reporting to business Owners

- Knowledge of or interest in roadway/traffic/construction supplies is an asset

What We Offer

- Competitive salary based on experience
- Full-time, stable employment
- Supportive team environment

Pay: From $20.50 per hour

Benefits :

- Casual dress
- On-site parking

Application question(s):

- Do you have experience using Sage 50 Accounting software?

Work Location: In person

📌 Administrative Assistant Roadway Traffic Supplies (Dieppe)
🏢 Roadway Traffic Supplies
📍 Dieppe