Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr8) Job Title IKBLC Learning Spaces Assistant Department UBC Library I Irving K. Barber Learning Centre Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date January 26, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary Responsible for coordinating complex administrative and operational support activities for the shared Irving K. Barber Learning Centre (IKBLC) facility. This position oversees and improves work processes across multiple stakeholders, establishes administrative priorities, ensures effective day-to-day operations, and resolves issues independently. The role involves decision-making within defined parameters, and works closely with Library leadership, building partners, campus service units, and external vendors to ensure smooth functioning of the shared facility. Organizational Status Reports to the Assistant Director, IKBLC. Provides building usage data and operational support to the Associate University Librarian and Director, IKBLC. Works in close collaboration with internal library units, building tenants (e.g., Facilities, CTLT, School of Information), and central UBC units (e.g., Campus Security, Custodial). Coordinates communications and workflows across multiple departments and vendors related to building operations and shared services.



Work Performed Administrative and Operational Coordination- Coordinates and resolves complex day-to-day operational matters involving meeting room access, maintenance, events, works with Library Facilities on maintenance, and planned work. Independently determines appropriate follow-up and ensures communication across affected units.- Oversees the process for identifying, documenting, and addressing issues with shared furniture and infrastructure; coordinates with Library Facilities on repairs or replacements and maintains tracking logs.- Reviews building conditions, identifies deficiencies, recommends improvements to Library Facilities, and monitors Facilities work requests through to resolution.- Maintains and updates shared facility safety documents and protocols in consultation with UBC Safety & Risk Services.- Oversees building signage needs in collaboration with Library and UBC Facilities, including content updates, accessibility considerations, and distribution across the facility.- Develops workflows and schedules for shared services, such as deliveries, installations, and vendor visits, ensuring mínimal disruption and compliance with building policies.- Maintains ongoing communication with Library Facilities, UBC Facilities and Custodial to proactively resolve issues affecting the shared setting. Project and Process Support- Coordinates short-term operational projects (e.g., display installations,



signage overhauls, minor upgrades), collaborating with internal partners and external vendors.- Reviews and updates administrative procedures related to building usage and operations. Proposes workflow improvements and implements approved changes.- Tracks costs associated with facilities projects and prepares summary reports for budget review.- Supports planning and delivery of IKBLC-hosted programs by assisting with honoraria, grants, and space-use coordination. Data Management and Reporting- Manages data collection on building traffic and usage; generates reports on a recurring basis and in response to special requests.- Analyzes trends in building usage to support decision-making on space allocation and service delivery. Security and Safety Liaison- Reviews daily campus security reports for the facility, identifies recurring issues, and initiates follow-up with appropriate departments.- Coordinates the building’s Fire Warden program, ensuring unit representation, documentation, and training compliance.- Edits and updates safety plans. Custodial and Vendor Relations- Monitors custodial service levels, identifies deficiencies, and coordinates special cleaning schedules (e.g., carpets, windows, exam periods).- Acts as the primary liaison to building service vendors (e.g., food services, vending), maintaining schedules, responding to inquiries, and escalating issues where required. Stakeholder and Partner Coordination- Maintains annual schedule for public display spaces and coordinates installations, ensuring standards for presentation and safety are met.- Serves as an administrative point of contact for building-wide coordination efforts, including safety drills, service disruptions

📌 Ikblc Learning Spaces Assistant (Vancouver)
🏢 University of British Columbia
📍 Vancouver