Clerical Assistant, College of Nursing, Saskatoon Campus : Primary Purpose : The position contributes to a variety of administrative support functions which contribute to efficient operations within the College of Nursing, including: general office administration, faculty support, human resources, facilities, data collection, continuous improvement, and other functions.

Nature of Work : Reporting to the Director of Operations & Strategic Planning, the incumbent is a member of an interconnected provincial team and works closely with leadership, faculty, and staff to achieve shared outcomes within a professional academic setting. The position participates in the development and implementation of cyclical administrative processes to enhance efficiency of operations and promote quality outcomes. The incumbent must navigate within a context of competing deadlines, continuous changes, and shifting priorities. There is a high standard for the quality of work and timely completion of tasks.

The College of Nursing is the largest non-departmentalized college at the University of Saskatchewan, and is among the most distributed, with programming and sites in several communities across the province. Success in the fast-paced environment is enabled through strong interpersonal skills, proficient communication skills, the ability to prioritize, and the capacity to be self-directed at times

Typical Duties or Accountabilities :Provides comprehensive administrative support for general operations based at the College of Nursing Saskatoon Campus.

- Assists faculty and staff with preparation of course materials and supplies; coordination and record keeping for meetings; coordination of travel arrangements; preparation and distribution of forms, memos,



and other process related documentation; and coordination of special events as required
- Provides support to faculty for paper-based exam processes, including formatting, printing, and coordination of related administrative process requirements
- Responsible for ordering/stocking office supplies, asset inventory tracking, internal mail distribution, electronic filing, and other office administration duties
- Works to establish and maintain a productive, high quality, and sustainable physical work environment for faculty, staff and students. Coordinates with central units for various aspects of facility management, safety, ergonomics, maintenance, and custodial support
- Responsible for supporting college HR processes, including gathering information to produce, distribute, and process letters of offer for contract term instructors across the province
- Assists with HR onboarding/offboarding of college employees by coordinating with the respective sources for keys/proximity cards, name tags, phones, computers, office furnishings, etc.
- Responsible for the configuration and distribution of SLEQ-Student Learning Experience Questionnaires across undergraduate classes each term, including coordination, communication, troubleshooting, and operational support for SLEQ
- Provides ad-hoc administrative support to the Operations portfolio, including assisting with graduate/alumni engagement surveys, room bookings, Banner class build support,



and other duties that contribute to sustainable operations and continuous quality improvement
- Coordinates with other college staff across sites to ensure consistency and workflow throughout the college

Education : Completion of Grade 12 and a recognized one-year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.

Experience : A minimum of two years of experience working in a fast-paced, multifaceted office environment is required. Previous experience working in a university environment would be beneficial. Knowledge of the policies and procedures of the University of Saskatchewan would be beneficial.

Skills : Proficiency in Microsoft Office software including Outlook, Word, and Excel is essential. Strong attention to detail and communication skills, with the ability to represent the College of Nursing in a professional and friendly manner are essential to the success of this position. The ability to work effectively in an inclusive environment with a diverse group of students and colleagues in a professional workplace is required. Ability to respectfully interact and create positive relations with diverse faculty, staff, students, and community partners with a focus on tact, discretion, and cultural sensitivity, that ensures courtesy, confidentiality, and professionalism. The incumbent must also be resourceful and be able to solve problems and perform tasks with mínimal direction

- Inquiries regarding this position can be directed to Mark Tomtene at 306-966-6554_

Department : College of Nursing Supervisor Job Title :Director of Operations & Strategic Planning Status : Term 2 year with the possibility of extension or becoming permanent **Empl

📌 Clerical Assistant, College of Nursing, Saskatoon Campus
🏢 University Of Katchewan
📍 Saskatoon