Administrative Assistant

Job Type: Permanent

Posting Type: Open vacancy

Compensation: $65,000 - $70,000 + bonus, RRSP, 3 weeks vacation, benefits and additional perks

Our client is seeking an Administrative Assistant to join its Construction and Development team in downtown Toronto. Combining financial administration with senior-level team support, this role offers the prospect to become a trusted resource for a busy, collaborative group.

You’ll take an active role in coordinating invoices, expense reports, accounts payable documentation and approvals, helping ensure financial records are accurate, organized and processed on time. Alongside these responsibilities, you’ll support scheduling, travel, documentation and day-to-day team priorities.

This opportunity will appeal to an experienced administrative professional who enjoys working with numbers, following details through to completion and building strong relationships across teams.

Coordinate the preparation,



review and processing of invoices, expense reports and accounts payable documentation

Liaise with Finance and Accounting to support timely processing and help resolve documentation discrepancies

Provide day-to-day administrative support to senior professionals and the Construction and Development team

Arrange travel and prepare related itineraries, logistics and expense documentation

Assist with additional administrative and operational responsibilities as needed

3 to 5 years of administrative, team support or coordination experience, including hands-on financial administration

- Experience preparing and processing invoices, expense reports and accounts payable documentation
- Experience using an ERP, financial or similar business system is an asset
- Experience in real estate, construction or development is an asset

📌 Senior Construction Administrative Assistant (Toronto)
🏢 Quantum Management Services
📍 Toronto