Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we've built some of the world's most iconic infrastructure projects.At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we're building a better future - responsibly, inclusively, and with purpose.About the JobWe are hiring an HR Administrative Assistant to support our branch operations, reporting to the HRBP for Canada.What You Will Be Doing?Keep employee resumes, certifications and training records organized and up to date in a shared filing systemFormat resumes and documents into the templates required for bid submissionsHelp collect documents for proposals, e.G. certificates, reference letters and signed formsTrack deadlines for bid-related tasks and send reminders to team membersAssist the Proposal Coordinator with printing, binding, file uploads and document checks before submissionHR SupportSchedule interviews and coordinate with candidates and hiring managersPrepare onboarding packages and help set up current hires (paperwork, IT access, desk setup)Keep employee files and trackers organized and confidentialCollect timesheets, vacation requests and other routine HR formsOffice AdministrationManage calendars,



book meeting rooms and arrange meetings and bid review sessionsOrder office supplies, coordinate with building management and vendorsOrganize travel and accommodation for staff and visitorsTake meeting notes and prepare simple reports and correspondenceProcess expense reports and track invoicesGreet visitors and handle general office inquiriesWhat We Are Looking For?High school diploma required; college diploma or coursework in Business, HR or Office Administration is an asset0-2 years of experience; recent graduates, co-opstudents and career starters are encouraged to applyExcellent time management and organizational skills, with the ability to juggle multiple tasks and deadlinesStrong attention to detailClear written and verbal communicationComfortable with Microsoft Office (Word, Excel, Outlook); willing to learn new systemsReliable, proactive and able to handle confidential information with discretionWhy Choose Webuild?Competitive base salary with RRSP matching up to 4% (for permanent employees).Work on major linear infrastructure projects across Canada.Group Benefits from Day 1 (20+ hours/week, permanent roles)Employee and Family Assistance ProgramWork/life balance encouraged3-5 weeks of vacation based on experienceTailored training and development20% discount at GoodLife Fitness for Ontario employeesJoin the Webuild LifeAt Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

📌 Hr Administrative Assistant (Toronto)
🏢 Webuild
📍 Toronto