Corporate Operations Full Time Vancouver, BC $90,000 - $110,000 CAD per yearWe're looking for an Executive Assistant to support our CEO and executive team. You'll be the person who keeps our leadership organized and prepared: managing the CEO's time and priorities, running the logistics behind our board and shareholder meetings, and making sure the executive team can plan and work across departments without friction. You'll handle confidential material with discretion and bring order to the documents, contracts, and details that sit behind a growing company.This role reports to the CEO and works closely with the broader executive team.What You'll Do Manage the CEO's calendar, correspondence, and travel, anticipating needs and flagging issues before they ariseOwn the logistics of Board of Directors and Shareholder meetings, including scheduling, agendas, board packages, minutes, record keeping, and follow-up on action itemsManage confidential investor and stakeholder materials, including the data room, in partnership with the executive teamSupport members of the executive team with planning, prioritization, and organization of their workRun the logistics of recurring business sync and executive meetings, including scheduling, agendas, and action trackingSchedule and coordinate cross-departmental meetings, preparing agendas and pre-reads and tracking outcomesPlan and deliver company meetings and events, including all-hands meetings and social eventsPrepare, format, and proofread documents, presentations, and reports for executive, board, and external audiencesCoordinate legal and contract processes: routing agreements for review and signature, tracking status and key dates, and liaising with external counsel as directedPrepare and process standard-form agreements (e.G., NDAs, MTAs) against approved templates,



escalating non-standard termsMaintain organized, access-controlled records for corporate, board, and contract documentsTake on ad hoc projects in support of the executive teamWhat You Bring 5+ years of experience supporting C-suite executives, including calendar management, correspondence, and travelExperience coordinating board and shareholder meetings and handling confidential informationStrong document preparation skills and experience coordinating contracts or legal paperworkExperience planning company meetings and eventsExceptional attention to detail and a high standard for accuracyThe ability to juggle competing priorities across multiple executives and adapt quickly when plans changeSound judgment and complete discretion with sensitive informationClear, professional communication, in writing and in person, with people at every level, from current hires to board membersA self-directed approach: you take ownership of your work and deliver with little oversightExperience in a smaller, growing organization; exposure to a larger corporate environment is an assetAdvanced proficiency with Google WorkspaceA bachelor's degree or equivalent relevant experiencePlease Note: This position requires full‑time, in‑office presence at our Olympic Village locations.Flexibility to occasionally work early mornings, evenings, or weekends as neededWhy Miru? Miru has scaled electrochromic windows faster than ever before and we improve our product and increase our output every day.Miru values diverse backgrounds, experience, skill sets, and knowledge. We are an equal opportunity employer that is committed to inclusion and diversity.Compensation: The posted range for this position is $90,000 - $110,000 CAD. In addition to base salary, you will be eligible for our bonus program, stock options, 4+ paid weeks off/year and extended health benefits after 3 months of service.#J-18808-Ljbffr

📌 Executive Assistant (Vancouver)
🏢 Collage
📍 Vancouver