We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.

Responsibilities

- Manage complex calendars, schedule meetings, and resolve conflicts
- Coordinate internal and external meetings, conference calls, client meetings, and events
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
- Prepare expense reports and reconcile corporate card expenses
- Act as a point of contact for executives, internal teams, clients and outside stakeholders
- Manage incoming communications and prioritize time-sensitive requests
- Prepare, edit, and format presentations, reports, and correspondence
- Anticipate executives’ needs and handle scheduling and logistics before issues come up
- Maintain confidential files and records




- Work with other Executive Assistants on shared meetings and team initiatives
- Support special projects as needed

Requirements

- 2-4+ years as an Executive Assistant or in senior-level administrative support
- Experience supporting senior executives in a fast-paced corporate or professional services setting
- Strong experience with complex calendars, travel coordination, and expense reporting
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
- Excellent written and verbal communication skills
- Strong organization and attention to detail
- Skilled and discreet, with sound judgment

Preferred

- Financial services background, such as banking, investment, or asset management, or private equity
- Experience supporting multiple senior executives
- Experience with Concur or a similar travel and expense platform
- Takes initiative and works well with limited supervision

📌 Executive Assistant (Toronto)
🏢 Phyton Talent Advisors
📍 Toronto