Who We AreYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.Who We AreYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.As an Administrative Assistant your responsibilities will include:Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverablesFormat and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely deliveryEntering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagementE-filing tax returns to CRA to meet filing deadlinesCommunicating with clients when needed, to facilitate the signing of their tax returnParticipating in training to stay current with changes in software and processesData entry and maintenance of paper and electronic files, in accordance with the Firm's document retention and destruction policies and proceduresPreparing and editing correspondence, reports, proposals,



and other documentsPreparing invoices using Doane Grant Thornton's systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriateScanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive informationCoordinating external/internal appointments and meetingsSupporting the Firm's professional image and culture by demonstrating professional behaviour and building positive professional relationshipsProviding reception support as requiredPerforming general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriersOther duties as requiredDoane Grant ThorntonIf you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens!Want to learn more about who we are and how we live our purple every day? Read our colleagues' stories at www.Discoveryourpurple.CaThink you've got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick:Minimum 1 year of administrative experience in a busy professional environmentAdvanced proficiency in Microsoft Office Suite with strong word processing skillsAbility to learn new systems quicky, including MS Teams, Visio,



Adobe AcrobatExperience with CRM tool is considered an assetAbility to manage multiple engagements simultaneouslyStrong attention to detail and ability to produce of high-quality, technical work consistentlyAbility to work effectively within tight timelines in a deadline-driven environmentAvailability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needsExceptional client service skills and mindsetExcellent verbal and written communication skillsStrong business acumen and interpersonal skills and demonstrated ability to build positive professional relationshipsSound judgement in handling confidential and sensitive matters.Knowledge of accounting industry is considered an asset, on-the-job training is providedAt Doane Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We're responsible about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don't stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,000–$58,000 in Victoria. If the role is available in other locations, the range may differ to reflect local market factors.This role is required to be onsite, in-office five days each week.Are you ready to Discover Your Purple?Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

📌 Administrative Assistant (Victoria)
🏢 Doane Grant Thornton
📍 Victoria