URGENT: Real Estate & Short-Term Rental Bookkeeper (experience in US bookkeeping is required)

Application Deadline: 7 November 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

Description

- Review and categorize all banking and credit card transactions weekly in QuickBooks Online.
- Allocate every income and expense transaction to the correct rental property.
- Review Turno to identify cleaning services and allocate cleaning expenses to the appropriate properties.
- Review Amazon orders and purchase histories to determine which property each purchase belongs to.
- Review Airbnb, Booking.com, Hospitable, VRBO, and direct bookings to properly assign rental income to each property.
- Track platform fees, refunds, cancellations, cleaning fees, and other booking-related adjustments.
- Properly classify repairs, maintenance, utilities, supplies, insurance, property taxes, mortgage interest, and other operating expenses.
- Identify transactions that require clarification and proactively request additional information.
- Maintain consistent expense categories across all properties.
- Prepare and deliver weekly financial reports showing the performance of each individual property and the overall real estate portfolio. Reports should include:
- Rental revenue by property.
- Operating expenses by property.
- Net operating income by property.
- Cleaning, maintenance, and supply expenses.
- Month-to-date and year-to-date income and expenses.
- Overall portfolio revenue and profitability.
- Unusual expenses, missing transactions, or discrepancies requiring attention.
- Comparison of current financial performance against previous periods.

- Reports must be accurate, easy to understand, and delivered on a consistent weekly schedule.
- Collect and organize receipts for all business expenses.




- Match receipts to the corresponding transactions in QuickBooks Online.
- Assign each receipt to the correct property.
- Retrieve receipts from Amazon, email, vendor portals, and other available sources.
- Maintain an organized digital filing system for invoices, receipts, statements, and other financial documents.
- Identify and follow up on missing receipts.
- Ensure financial documentation is organized for year-end accounting and tax preparation.
- Reconcile all bank accounts and credit cards monthly.
- Review transactions to ensure income and expenses are correctly allocated.
- Complete monthly financial closeout procedures.
- Prepare monthly profit and loss statements for each property and the overall company.
- Prepare balance sheet and cash flow reports as needed.
- Perform quarterly financial reviews and reconciliations.
- Identify duplicate transactions, incorrect classifications, and missing expenses.
- Assist with year-end closing procedures.
- Coordinate with our CPA or tax qualified to provide accurate financial records and supporting documentation.
- Maintain accurate records of loans, mortgage payments, principal reductions, and interest expenses.
- Record purchases of new real estate properties in QuickBooks Online.
- Properly record property purchase prices, closing costs, loan balances, and initial capital contributions.
- Maintain separate accounting records for each investment property.
- Track capital improvements and distinguish them from ordinary operating expenses.
- Record property sales, including closing costs, mortgage payoffs, and related transactions.
- Maintain accurate fixed asset and depreciation records based on CPA guidance.
- Assist with financial documentation for refinancing, property acquisitions, and sales.
- Coordinate with our CPA to ensure purchases, sales, and asset transactions are properly recorded.
- Maintain an organized and accurate QuickBooks Online accounting system.

📌 URGENT: Real Estate (Toronto)
🏢 WorkStaff360
📍 Toronto