We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced workplace and likes staying a step ahead.
Responsibilities Manage complex calendars, schedule meetings, and resolve conflicts
Coordinate internal and external meetings, conference calls, client meetings, and events
Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
Prepare expense reports and reconcile corporate card expenses
Act as a point of contact for executives, internal teams, clients and outside stakeholders
Manage incoming communications and prioritize time-sensitive requests
Prepare, edit, and format presentations, reports, and correspondence
Anticipate executives’ needs and handle scheduling and logistics before issues come up
Maintain confidential files and records




Work with other Executive Assistants on shared meetings and team initiatives
Support special projects as needed
Requirements 2-4+ years as an Executive Assistant or in senior-level administrative support
Experience supporting senior executives in a fast-paced corporate or professional services setting
Strong experience with complex calendars, travel coordination, and expense reporting
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Excellent written and verbal communication skills
Strong organization and attention to detail
Professional and discreet, with sound judgment
Preferred Financial services background, such as banking, investment, or asset management, or private equity
Experience supporting multiple senior executives
Experience with Concur or a similar travel and expense platform
Takes initiative and works well with limited supervision

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📌 Executive Assistant (Ontario)
🏢 Phyton Talent Advisors
📍 Ontario