JOB SUMMARY The Contract Coordinator will be responsible for the review of contractual agreements. They will also be responsible for communicating with branch staff regarding contract terms and documentation requirements, and escalating contract negotiations to the Contract Specialist. In addition, the Contract Coordinator will coordinate the execution and distribution of the builder contractual agreements.
JOB RESPONSIBILITIES But not limited to… Duties Review contractual agreements, and amend when required, to ensure agreements align with Company policies, insurance policy coverage and Provincial legislations
Ongoing support and training to branches and staff on: Contract Approval and Acceptance Policy
Documentation requirements
Communicate any contractual agreement term amendments to branch staff and escalating contract negotiations to Contract Specialist when required
Coordinate: Internal agreements when required.
With Credit Specialist, to ensure approval has been obtained before execution
Certificate of Insurances to align with contract requirements
The execution of contractual agreements by authorized personnel once approval has been obtained
Keep up to date on the Provincial Lien and Prompt Payment (where applicable) Legislations in Provinces of operation
Ensure payment terms in Business Central align with contract
Ensure sufficient credit available for total contract value
Support Contract Specialist in coordinating: Review of tender documentation
Non-Disclosure Agreements
Communicating contractual agreement term amendments with contractors
Bid bonds, Consent of Surety, Performance and Labour & Material bonds with insurance broker
Handle customer and internal inquiries
WORK SETTING Mainly in an office environment
Sitting for long periods while working with standard office equipment
Spend extended hours in front of a computer screen
KNOWLEDGE,SKILLS, AND ABILITIES Strong ability to read and understand contractual language to identify risks, inconsistencies, omissions and compliance requirements
Strong mathematical aptitude
Strong attention to detail and accuracy
Excellent organizational skills
Excellent communication skills, both verbal and written
Ability to work independently as well in a team-based environment
EDUCATION AND EXPERIENCE REQUIRED Completion of Principles of Construction Documentation course through Winnipeg Construction Association an asset
2 – 3 years’ of relevant experience in contract review an asset
Experience in the construction industry an asset
Proficient in MS Office (Excel, Word, Outlook, Teams) and experience with ERP systems