Are you passionate about information governance, records management, and creating sustainable organizational practices? The department of Division Monitoring at Edmonton Catholic Schools is seeking a Records and Information Management Specialist to play a key role in developing, implementing, and continuously improving the Division's records and information management program. This position offers an chance to work across the organization, providing expert guidance to departments and schools while leading initiatives that strengthen compliance, improve information accessibility, support digital and physical records management, and enhance organizational effectiveness. The successful candidate will help shape Division-wide practices and contribute to a culture of accountability, transparency, and responsible information stewardship.

RESPONSIBILITIES

Develop and Implement Records Management Policies

- Develop, update, and maintain records and information management procedures, guidelines, standards, and tools aligned with Division operations and applicable records requirements.
- Implement and maintain records retention schedules including guidance for active,



semi-active, archival, and final disposition stages of the records lifecycle.
- Review records management practices on an ongoing basis to reflect operational changes, system changes, updated standards and procedures, and business needs.
- Conduct quality assurance reviews and records compliance audits to support consistent application of approved records management practices.
- Prepare practical guidance, templates, checklists, and communication materials to support consistent records management across departments and schools

Coordinate Records and Information Management Services

- Work with departments and schools to assess current records, inventory practices, naming conventions, retention practices, storage methods, and disposition readiness.
- Conduct needs assessments and records inventories to identify gaps, duplication, inefficiencies, unmanaged information and opportunities for improvement.
- Provide advice on the creation, classification, organization, retention, retrieval, storage,

📌 Records & Information Management Specialist (Edmonton)
🏢 Edmonton Catholic Schools
📍 Edmonton