Contract | Estoras Group of Companies | CanadaPosted On 20/10/2026Job InformationCompany Name Estoras Group Of CompaniesWork Experience 4-5 yearsAdministrationCity VancouverState/Province British ColumbiaV5 KJob DescriptionExecutive Wingman / Personal AssistantEstoras Group is looking for a highly capable, resourceful and hands-on Executive Wingman / Personal Assistant to become a trusted right hand to executive leadership across business, travel, logistics, personal support and motorsports.This is not a conventional executive assistant role.The person we are looking for has real-world experience, robust judgment and the confidence to step into a fast-moving environment where priorities can change quickly.One day you may be helping prepare for a client meeting, coordinating travel, researching a supplier or handling recruitment logistics. The next, you may be taking a vehicle for service, arranging an executive pickup, helping coordinate a property issue or travelling with our racing team.The common thread is simple:Understand what needs to happen, take ownership, and make sure it gets done properly.You will work closely with executive leadership and Managing Directors across multiple businesses. The role offers significant variety, direct exposure to business decision-making and the opportunity to grow into a highly trusted position.What You’ll DoExecutive & Business SupportYou will support executive leadership and Managing Directors across several businesses.Responsibilities may include:Managing calendars, appointments and changing prioritiesPreparing meeting materials, briefing notes and follow-up actionsDrafting correspondence and handling routine communicationsAttending selected business and client meetingsTracking commitments, decisions and outstanding actionsResearching suppliers, products, venues and business opportunitiesCoordinating purchases, deliveries and service providersHelping solve practical business and operational problemsSupporting multiple companies and learning how each operatesActing as a central point of contact when appropriateRecruitment & OnboardingYou will support hiring and onboarding activities across the group,



including:Preparing and posting approved job opportunitiesReviewing applications against defined requirementsCoordinating interviewsSupporting candidate screening and reference checksPreparing onboarding plansCoordinating equipment, documentation and system accessHelping new team members understand the companies and how they work togetherMaintaining organized employee and contractor recordsTechnology is an important part of how we operate.You should be comfortable learning and using tools such as:AI assistantsAutomation toolsBusiness applicationsAI-enabled wearable technologyOver time, the role may expand into deeper Zoho One administration, reporting, workflows, automation and user support.You do not need to be a technologist, but you should be digitally confident and genuinely interested in using technology to improve how work gets done.Travel, Events & LogisticsYou will help coordinate the details behind executive, business and motorsport activities.This may include:Flights and accommodationGround transportationRestaurants and reservationsBusiness meetingsTeam events and retreatsShipping and deliveriesEquipment movementsLast-minute changes and travel disruptionsYou should be comfortable making complicated logistics feel organized and manageable.Executive Lifestyle & Personal SupportThe role also includes practical personal support for executive leadership.This may include:Running errands and completing pickupsCoordinating personal appointments and reservationsArranging household or property servicesHandling deliveries and returnsCoordinating vehicle servicing and cleaningHelping prepare for guests or personal eventsSupporting day-to-day personal logistics where neededThe expectation is not simply to arrange things, but to make sure they actually get completed.Driving & VehiclesDriving is an important part of the position.You must:Be at least 21 years oldHold a valid driver’s licenceHave a safe driving recordBe comfortable driving in busy city trafficHave experience driving larger sedans and executive/luxury vehiclesBe comfortable with airport pickups,



downtown driving and tight parkingBe willing to learn the operation and care requirements of company vehiclesFor day-to-day errands, you may use your own vehicle where appropriate.When transporting executives, guests or other people on behalf of the group, a company vehicle will be provided.Experience with trucks and trailers is helpful but not mandatory.EDX Racing & Motorsport SupportMotorsports are a major part of this position.During the racing season, you will support EDX Racing and may travel extensively between events.Travel may reach approximately 75% during the summer racing period.Early startsLate finishesThursday-to-Monday travelPhysical setup and pack-downResponsibilities may include:Preparing equipment and suppliesPacking and loadingTrack setup and pack-downParts and supply runsTeam logisticsTravel and hotel coordinationSponsor and guest hospitalityEquipment organizationSupporting vehicle and trailer logisticsPrevious race-team experience is not required, but a genuine interest in motorsports is important.A valid passport is required, as travel may include the United States.RequirementsWhat We’re Looking ForThis role is best suited to someone with real-world professional experience, strong common sense and the maturity to operate around executives, clients, confidential information and changing priorities.You should bring:Strong personal integrity and discretionExcellent follow-throughGood practical judgmentStrong organizationClear written and verbal communicationConfidence dealing with executives, suppliers and service providersComfort solving problems independentlyProfessional presenceDigital confidenceInterest in AI, automation and emerging technologySafe and confident drivingComfort with practical and physical workFlexibility with schedule and travelGenuine interest in motor sportsAbility to handle confidential personal and business information appropriatelyExperience in any of the following would be valuable:Executive or personal assistanceOperationsHospitalityEvent coordinationRecruitmentAutomotiveTravelLogisticsProperty managementTechnologyMotor sportSchedule & AvailabilityThis is not a traditional 9-to-5 role.Most days will be more typical, but executive schedules can include:#J-18808-Ljbffr

📌 Executive Wingman / Personal Assistant (Vancouver)
🏢 Estoras Group of Companies
📍 Vancouver