Clinic 805 is a patient-focused medical and cosmetic clinic offering a comprehensive range of surgical and non-surgical aesthetic treatments. We are committed to delivering safe, high-quality, and compassionate care. We are seeking an experienced and highly organized Clinic Practice Manager to provide operational leadership and support the continued growth and success of our clinic.

Status: Permanent full-time.

Hours: Full-Time, Permanent (4 or 5 days a week).

This is an excellent opportunity for a motivated healthcare leader who enjoys fostering a positive workplace culture, driving operational excellence, and ensuring exceptional patient and staff experience.

Position Summary

The Practice Manager is responsible for the day-to-day administrative and operational management of the clinic. Working closely with physicians, clinical staff, and leadership, the Practice Manager ensures efficient operations, regulatory compliance, financial stewardship, and a positive patient experience.

The successful candidate will oversee clinic operations, human resources, quality improvement initiatives, and administrative functions while promoting a collaborative and professional work environment.

Key Responsibilities

Operations & Administration

- Oversee daily clinic operations and workflow.
- Develop, implement,



and monitor administrative processes and procedures.
- Coordinate clinic scheduling and resource allocation.
- Ensure efficient patient flow and service delivery.
- Support strategic planning and organizational initiatives.
- Coordinate clinic maintenance and facility-related services, including preventive maintenance schedules, repairs, vendor management, and workplace safety considerations.

Human Resources

- Support recruitment, onboarding, training, and retention of staff.
- Maintain employee personnel files and confidential HR documentation.
- Manage employee files and documentation.
- Coordinate performance reviews and employee development activities.
- Foster a positive, respectful, and team-oriented workplace culture.
- Assist with employee relations matters and conflict resolution.
- Prepare and review staff timesheets, ensuring accuracy and timely submission.
- Act as the primary liaison with the payroll provider and coordinate payroll-related matters, including employee updates, payroll changes, and issue resolution.
- Monitor mandatory training, certifications, and staff compliance requirements.

Financial & Business Management

- Monitor clinic expenditures and operational budgets.
- Oversee accounts payable, including invoice processing and

📌 Clinic Practice Manager (Victoria)
🏢 Clinic 805
📍 Victoria