Administrative Secretary to the Deputy MinisterRegular/full-timeVarious DepartmentsDeputy MinisterWinnipeg MBAdvertisement Number: 45678Salary(s): AYD $57,950.00 - $68,257.00 per yearClosing Date: October 22, 2026The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.An eligibility list may be created for similar positions and will remain in effect for 12 months.Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.This competition may be used to fill any upcoming AYD or AO1 vacancies at the Manitoba Legislative Building for future acting status, term or regular appointments. Where established, an eligibility list will remain in effect for 12 months or expired based upon operational requirements. This competition may also be used to source candidates for other administrative positions at the Administrative Secretary 4 (AY4) classification.Preference may be applied to internal candidates.Duties:Reporting to the Deputy Minister, these positions function as the administrative assistant to the Deputy Minister. Incumbents are expected to work independently and are responsible for providing highly professional and confidential administrative services including managing the Deputy Minister’s calendar, scheduling meetings, processing correspondence to and from the Deputy Minister’s office, as well as preparing reports and submissions.Qualifications:Essential:Extensive experience providing administrative and secretarial support to executive and senior level staffExperience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative supportExperience working in a high-volume administrative environment with consistently shifting prioritiesExcellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf of senior level staff, with excellent attention to detailDemonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive information and documentationExperience coordinating the flow of incoming and outgoing correspondence while setting up/maintaining both physical and digital filing systemsStrong interpersonal and verbal communication skills to interact professionally with a variety of executive and senior level staff, while building robust working relationshipsProven organizational and time management skills to prioritize workloads and effectively manage deadlinesAbility to work independently and take initiative, while managing unexpected changes or last minute requestsExperience in Microsoft Office, including Word, Excel, Outlook and PowerPointDesired:Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)Post secondary education in office administration is an assetExperience working with The Personal Health Information Act (PHIA) and The Freedom of Information and Protection of Privacy Act (FIPPA)Conditions of Employment:Must be legally entitled to work in CanadaMust be able to provide and maintain a criminal record check. Additional checks may be required depending on the positionMust be able to work overtime as requiredApply to:Advertisement # 45678 Talent Acquisition Human Resource Services 600-259 Portage Avenue Winnipeg, MB,R3B 2A9 Phone: (phone hidden) Fax:(phone hidden) Email: [email protected] may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.We thank all who apply and advise that only those selected for further consideration will be contacted.#J-18808-Ljbffr

📌 Administrative Secretary - $57,336 - $67,257 A Year (Winnipeg)
🏢 Department of Finance and Treasury Board
📍 Winnipeg