Executive Assistant to the CEO

Location: Saint John, NB (Primarily On-Site; hybrid flexibility is a possibility)
Company: Collins Tours & Consulting Ltd.
Position Type: Full-Time

About Us

Collins Tours & Consulting Ltd. is a premier tour and travel provider based in Saint John, New Brunswick. We specialize in crafting high-quality, memorable travel experiences and professional group tours. To stay ahead of the curve, we built our own proprietary, AI-driven CRM called Let’s Travel Management (LTM) to solve complex logistics and manage our operations seamlessly. Alongside our core travel business, our leadership manages active real estate ventures and investments. We are a forward-thinking, high-growth team that values exceptional organization, clear communication, and absolute financial discretion.

About the Role

We are looking for a sharp, tech-savvy, and numbers-minded Executive Assistant (EA) to act as the right hand to our CEO across both our travel operations and real estate interests. This role is primarily based on-site at our Saint John office to ensure close daily alignment.

In addition to serving as a strategic gatekeeper and project coordinator, you will play an active role in our business operations by reviewing accounting and financial reports alongside the CEO and our administrative team. If you thrive in a diverse, fast-paced environment, possess strong attention to detail with financial data, and love leveraging modern technology to streamline complex workflows, we want to hear from you.

Key Responsibilities

- Financial Oversight & Report Reviews: Collaborate with the CEO and the administrative team to review monthly accounting reports, track expenses, monitor budgets, and ensure financial accuracy across both travel and real estate ventures.
- Calendar & Schedule Management: Own and optimize the CEO’s calendar, corporate travel itineraries, and email triage with high precision and sound judgment.
- Real Estate & Investment Support: Coordinate real estate meetings,



manage scheduling with property stakeholders, track key dates, and assist with documentation or portfolios for property holdings.
- LTM Platform Utilization: Master our custom AI-powered CRM (Let’s Travel Management) to manage client workflows, track operational updates, and assist the CEO in monitoring tour logistics.
- Gatekeeping & Communication: Act as the primary point of contact between the CEO and internal staff, tour managers, tenants, financial partners, and high-profile clients.
- Discretion & Trust: Handle highly confidential corporate financial data, accounts, and proprietary software insights with absolute integrity.

What We're Looking For

- Experience: 3+ years of experience supporting a C-level executive, business owner, or managing complex logistics (experience in tourism, real estate, accounting/bookkeeping, or business administration is highly valued).
- Financial Literacy: Strong comfort level reading and reviewing basic accounting reports, financial statements, or spreadsheets with a sharp eye for numbers and discrepancies.
- Presence & Availability: Ability to work reliably from our Saint John office, with the independence to manage tasks autonomously if a hybrid schedule is utilized.
- Tech-Forward Mindset: Highly comfortable learning proprietary software and utilizing up-to-date AI tools; proficiency with Excel/Google Sheets and Microsoft 365 or Google Workspace is required.
- Logistical Brilliance: Master-level multitasking, prioritization, and time-management skills with zero tolerance for missed details across multiple distinct business sectors.

What We Offer

- Salary: $60,000 – $82,400 per year (Based on experience)
- Benefits: Competitive health and dental package, paid time off, and unique travel perks.
- Environment: A supportive, established local business with a global footprint, cutting-edge internal tech, and direct access to executive leadership.

Pay: $60,000.00-$82,400.00 per year

Benefits:

- Casual dress
- Dental care
- On-site parking

Work Location: In person

📌 Executive Assistant (Saint John)
🏢 Collins Toursnsulting Ltd.
📍 Saint John