Office Operations & Admin (with light Executive Support) Overview We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a robust emphasis on operational coordination, and limited executive support. The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities
Office Operations
• Oversee daily office operations across two offices supporting ~35 team members
• Coordinate vendors, maintenance, repairs, and service providers
• Manage office supplies, kitchen inventory, and shared spaces
• Maintain and continually improve operational processes and vendor relationships
• Ensure offices run smoothly without being involved in day-to-day people friction Accounting & Finance Support
• Assist in processing accounts payable and receivable
• Enter and reconcile expense reports
• Support month-end close activities and financial administration




• Work closely with the accounting team to ensure accuracy, timeliness, and follow-up
• Use QuickBooks (experience is an asset, not required) Events & Culture
• Plan and execute multiple company events per year
• Create event plans and manage event budgets
• Coordinate logistics, vendors, and communications
• Executive & Administrative Support
• Provide light, day-to-day administrative support to the President
• Manage scheduling, coordination, and prioritization of requests as needed
• Act with discretion and sound judgment Qualifications & Traits
• Experience as an Office Coordinator or similar role
• Strong organizational skills, speed, and follow-through
• Comfortable acting independently, with support from leadership
• Professional communication and high discretion
• Warm, team-oriented, service-minded approach
• Assertive when needed, while remaining team-oriented
• Strong sense of ownership and accountability

📌 Office Operations (Calgary)
🏢 Intelica Solutions
📍 Calgary