About the Role

We are looking for a Maintenance Coordinator to support the maintenance of our heavy-duty fleet, including semi-trucks, trailers, and industrial equipment.

This is a hands-on coordination role combining parts purchasing, inventory and stockroom management, maintenance administration, and preventive maintenance support.

Reporting to the Maintenance Manager, you will help ensure that parts and materials are available when needed, purchasing and inventory records are accurate, and maintenance requirements are properly tracked.

The ideal candidate is organized, mechanically inclined, comfortable working in a busy maintenance environment, and able to work effectively with technicians, operations staff, suppliers, dealerships, repair facilities, and other service providers.

Description

Parts Purchasing & Procurement

- Source and purchase spare parts, repair materials, tools, and consumables for heavy-duty trucks, trailers, and industrial equipment.
- Obtain supplier quotations and compare pricing, availability, lead times, and supplier performance.
- Coordinate with vendors, dealerships, and repair facilities for parts deliveries and outside repairs.
- Track purchase orders, backorders, delivery dates, and outstanding supplier commitments.
- Coordinate parts pickups and deliveries as required.
- Ensure purchases comply with company policies and budget requirements.

Inventory & Stockroom Management

- Maintain accurate inventory records and appropriate stock levels for critical parts and consumables.
- Conduct inventory counts, audits, and cycle counts and address discrepancies.
- Maintain a clean, safe, organized, and properly labelled stockroom.
- Receive, inspect, record, and distribute incoming parts and materials.
- Monitor critical parts availability to support preventive maintenance and emergency repairs.

Maintenance Coordination





- Assist with coordinating preventive maintenance for heavy-duty trucks, trailers, and industrial equipment based on mileage, operating hours, and scheduled service intervals.
- Maintain accurate maintenance documentation, work orders, purchasing records, invoices, inventory transactions, and equipment maintenance history.
- Support the Maintenance Manager with maintenance reporting, documentation, and KPI tracking.

Cost Control & Continuous Improvement

- Monitor parts spending, purchasing activity, and repair costs.
- Ensure invoices and purchase orders are accurately documented and processed.
- Identify opportunities to reduce purchasing costs, improve inventory management, and minimize maintenance delays.
- Work with the maintenance team to improve stockroom organization, purchasing processes, and maintenance workflows.

Communication & Team Support

- Maintain effective working relationships with maintenance technicians, operations personnel, suppliers, contractors, and other departments.
- Communicate parts availability, order status, and expected delivery dates to support maintenance planning.

What We're Looking For

- Mechanical aptitude with a basic understanding of mechanical, electrical, hydraulic, and pneumatic components.
- Have Hands-on mechanical or equipment experience.
- Knowledge of heavy-duty truck, trailer, and industrial equipment parts and maintenance requirements.
- Experience with sourcing, purchasing, inventory management, and supplier coordination.
- Strong organizational and time-management skills.




- Ability to manage multiple priorities in a fast-paced maintenance environment.
- Ability to work independently while collaborating effectively with maintenance and operations teams.
- Strong problem-solving skills and a continuous-improvement mindset.
- Effective communication and interpersonal skills.

Education & Experience

Required

- High school diploma or equivalent.
- Valid driver's licence.
- Proficiency with Microsoft Excel, Outlook, and standard office applications.

Preferred

- Experience using a CMMS or maintenance management system.
- Experience in purchasing, inventory management, or maintenance coordination.
- Experience with automotive, heavy-duty truck, trailer, or industrial equipment maintenance.
- Forklift operating experience; applicable certification is an asset.

Why This Role

This is an opportunity for someone with a combination of mechanical knowledge and solid organizational skills to play an important role in keeping a busy fleet maintenance operation running efficiently.

If you're mechanically inclined, organized, proactive, and have experience with heavy-duty equipment, fleet parts, purchasing, inventory, or maintenance coordination, we'd like to hear from you.

WTC is an equal opportunity employer. If you know of anyone that might be a good fit for this role please refer them to apply through this posting on Indeed.

Pay: $65,000.00-$75,000.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Port Coquitlam, BC V3C 1S2: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

📌 Maintenance Coordinator (Port Coquitlam)
🏢 WTC Group
📍 Port Coquitlam