Faculty/Department University Secretariat Unit University Secretariat Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary

Are you an expert at navigating governance processes while building strong relationships across a university community? Join us as our term Coordinator, Academic Governance!

The position exists to provide strategic leadership and operational oversight across the University’s academic governance framework, ensuring the smooth execution of appeals, Senate, Council, and election processes. Reporting to the Chief Governance Officer, the Coordinator, Academic Governance serves as a key expert in the University’s bi-cameral governance system, with a primary focus on the Senate and University Council. The role is responsible for managing critical governance functions, maintaining compliance with academic policies, and fostering transparency and accountability. This includes overseeing Senate and Council meetings, membership, elections, appeals processes, and governance policy development, all while ensuring alignment with institutional priorities and governance best practices. The Coordinator acts as the primary point of contact for academic governance-related inquiries and activities, providing expert advice and strategic guidance to senior leadership, faculty, staff, and students on academic policy and procedural issues.

What You’ll Do:

1. Appeals

- Lead and oversee all University academic appeal processes, including determining appeal eligibility and ensuring fair, consistent administration through governance committees.
- Advise and support students, academic leaders, and committee members on appeal procedures, complex cases, and principles of natural justice while fostering coordinated decision-making across the University.
- Maintain appeal and misconduct records, analyze trends, and recommend policy and process improvements to strengthen student conduct and appeal frameworks.

2. Senate

- Provide strategic oversight and administration of the University Senate and its committees, ensuring effective governance processes, operations, and decision-making.
- Manage all aspects of Senate business, including planning, agenda development, official documentation, budget administration, committee appointments, and follow-up activities.
- Serve as a key resource to the Chancellor, exercising discretion on sensitive governance matters and providing strategic recommendations, briefings, and governance support.

3. Council

- Provide strategic leadership and oversight for University Council, Executive of Council, and related governance bodies, ensuring effective governance processes and alignment with institutional priorities.
- Advise Council leaders and committee Chairs on governance matters, while overseeing governance structures, appointments, member development, and compliance with governing rules and regulations.
- Support senior leadership, including the President, through strategic governance advice, briefings, meeting coordination, and management of sensitive or complex governance issues.

4. Elections





- Lead and administer all University governance elections and appointments under delegated authority, ensuring compliance with legislation, policies, bylaws, and institutional requirements.
- Exercise independent judgment in reviewing nominations, determining candidate eligibility, declaring results, and providing impartial guidance to candidates and stakeholders.
- Oversee election planning, communications, electronic voting, results reporting, member onboarding, and post-election evaluations to ensure accessible, secure, and transparent processes.

5. Strategic Governance and Policy Support

- Serve as a subject matter expert on academic governance, providing strategic advice and interpretation of governance frameworks, legislation, policies, regulations, and committee mandates.
- Analyze complex governance and regulatory issues, identify policy gaps, and recommend improvements that strengthen governance effectiveness, compliance, and institutional decision-making.
- Support administrative justice processes, manage sensitive governance matters with discretion, and collaborate with senior leaders and stakeholders to promote transparency, accountability, and good governance practices.

Why Join Us?

At the University of Regina, we’re more than just a campus – we’re a community!
Join our team and enjoy:

- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth: We support your development, offering opportunities for advancement and learning.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an prospect for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more!

Bring your governance expertise to a role that influences institutional decision-making and helps shape the future of the University. Apply today.

Position Requirements

What You’ll Bring to this Position:

- Possession of a relevant undergraduate degree
- 5 years of professional experience within a post-secondary institution, with a demonstrated understanding of academic governance structures, policies, and practices.
- A combination of education and experience may be considered.

Skills That Will Ensure Your Success in the Role:

- Extensive experience in the interpretation, application, and communication of governance frameworks, including regulations, policies, and procedures. Proven ability to provide accurate advice,



ensuring compliance while identifying areas for improvement.
- Advanced understanding of academic governance structures and decision-making processes, with experience in managing agendas, bylaws, terms of reference, and official records in a university or similar organization.’
- Significant experience coordinating, supporting, and advising on the operations of committees or boards, including preparing detailed briefing materials, tracking action items, and providing procedural advice to chairs and members.
- Proven skill in facilitating complex decision-making processes, ensuring adherence to principles of natural justice, transparency, and academic integrity.
- Experience working with and managing confidential and sensitive information in accordance
with legal and institutional requirements.
- Proficiency in using document management systems and software tools (e.g., Microsoft Office Suite, virtual meeting platforms) to organize, track, and manage governance-related activities.
- Strong project management and organizational skills, with a proven ability to prioritize and
manage multiple tasks, meet deadlines, and adapt to shifting demands in a high-pressure,
dynamic academic setting.
- Highly self-directed with the ability to take initiative, make informed decisions, and escalate
issues as needed in a dynamic environment.
- Capacity to build and sustain strong, effective relationships with diverse stakeholders within the university community.
- Exceptional communication skills, both written and verbal, with an acute attention to detail.
Able to convey complex information clearly and effectively to various stakeholders.
- Ability to facilitate collaboration and decision-making across diverse groups, fostering a collegial and cooperative environment.
- Excellent judgment in navigating sensitive, contentious issues, ensuring fairness and maintaining integrity in all governance processes.

Physical Demands Pay Grade OOS 5 Salary Range $72,876.00 - $109,311.00 Status Term Work Hours Duration (if Term/Temporary) 15 Months Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted

Additional Information

Contact Information

Job Open Date

10/26/2026

Job Close Date

11/01/2026

Open Until Filled

No

Special Application Instructions

We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don’t hesitate to apply – submit your application today!

Safety Statement

The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment.

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

📌 Coordinator, Academic Governance (Regina)
🏢 University of Regina
📍 Regina