Job Overview

Operations Coordinator

Quest People Partners (QPP) | New Westminster, BC (Hybrid) | Full-time, 35 hours per week | $20–$25 per hour, based on experience, plus potential commission

About Quest People Partners

Quest People Partners (QPP) is a Canadian professional services firm that helps organizations make informed decisions about their people and leadership. It works with clients across a range of sectors and offers recruitment and people-focused advisory services.

QPP is growing and building a strong reputation for professionalism, confidentiality, and sound judgment. This is an prospect to join an emerging organization, shape how it operates, and grow with it.

The Opportunity

QPP is seeking an Operations Coordinator to serve as the firm’s administrator and keep the business running smoothly. Reporting to the Managing Director, you will own day-to-day operations, including recruitment, finance and payroll administration, scheduling, client coordination, seminars, and the firm’s digital presence. You will also support business development.

This is a hands-on role with real autonomy, well suited to an organized, resourceful professional who takes initiative and takes pride in getting the details right.

Key Responsibilities

Office and operations management

- Manage day-to-day office operations, administrative systems, and processes
- Serve as the first point of contact for clients, candidates, consultants, and vendors
- Coordinate staff and consultant schedules and engagement logistics
- Maintain organized, accurate, and confidential records
- Manage vendor relationships, software subscriptions, and office supplies
- Identify and implement process improvements as the firm grows

Recruitment





- Manage full-cycle recruitment
- Write, post, and manage job ads on job boards and other channels
- Source, screen, and shortlist candidates, and coordinate interviews
- Conduct reference checks and keep candidates informed throughout the process
- Maintain candidate pipelines, applicant tracking, and recruitment records with strict confidentiality
- Provide clear, professional updates on search progress

Finance and payroll administration

- Process payroll accurately and on time
- Perform bookkeeping, including invoicing, accounts payable and receivable, and reconciliations
- Track expenses and prepare basic financial reports for the Managing Director

Seminars and events

- Plan and organize the firm’s bi-annual seminars, including venues, speakers, registration, and logistics
- Promote seminars and drive registrations
- Follow up with attendees and support post-event reporting

Business development support

- Follow up on leads and maintain the client and opportunity pipeline
- Support the preparation and coordination of proposals and bid submissions
- Help build and maintain relationships with clients and referral partners

Marketing and digital presence

- Manage the firm’s social media channels
- Maintain and update the company website
- Support the creation of marketing content and communications

Qualifications





- Experience in office management, administration, or operations, ideally within a professional services environment
- Experience in full-cycle recruitment, including posting jobs, sourcing, screening, and coordinating interviews
- Working knowledge of Canadian payroll and bookkeeping, with experience in accounting software such as QuickBooks
- Experience planning events or seminars
- Strong written and verbal communication skills, including proposal or report writing
- Proficiency with Microsoft 365
- Comfort managing social media platforms and updating a website
- Excellent organization, attention to detail, and sound judgment with confidential information
- A proactive, self-directed approach and the ability to manage multiple priorities

Assets

- Experience with an applicant tracking system (ATS)
- Experience in HR, recruitment, or consulting
- Experience preparing RFP responses or bids
- Familiarity with Canva or similar design tools

What We Offer

- Hybrid work, based in New Westminster, BC
- 35 hours per week
- Hourly rate of $20–$25, depending on experience
- Potential to earn commission on seminar revenue
- A broad, hands-on role with direct access to the Managing Director
- Opportunity to grow as the firm grows

How to Apply

Please send your resume and a brief cover letter describing your relevant experience, and what interests you about this role.

We are committed to fair and inclusive hiring. We thank all applicants; only those selected for an interview will be contacted.

Pay: $20.00-$25.00 per hour

Expected hours: 35.0 per week

Benefits:

- On-site parking

Work Location: Hybrid remote in New Westminster, BC

📌 Operations Coordinator (New Westminster)
🏢 Quest People Partners
📍 New Westminster