Medical Office Assistant (MOA), Specialist Clinic, Victoria BC

Part-time, flexible hours, hybrid will be considered. Start date: January 2027

About the Practice

I'm a specialist cardiologist in Victoria caring for patients across Vancouver Island. I'm looking for an organised, friendly and dependable Medical Office Assistant to join my practice in January 2027.

The Role

This is a part-time position with flexible hours. Working from home for part of the week is supported. You will be the first point of contact for patients and referring physicians, and you will keep the practice running smoothly.

Key Responsibilities

- Handle phone calls, emails and faxes from patients and physicians
- Process and track incoming referrals
- Book consultations, follow-ups and diagnostic tests
- Coordinate procedure and hospital bookings
- Maintain electronic medical records and send consult letters
- Submit and reconcile MSP billing
- Greet patients and manage patient flow on clinic days

Requirements

- MOA certificate or relevant office experience
- Excellent communication skills and a warm, professional manner
- Strong organisation and the ability to work independently when remote
- Reliable internet and a private, confidential space for home working

Advantages, Not Essential





- Strong computer and IT skills, including Excel spreadsheets and EMR systems
- Knowledge of BC MSP billing
- Cardiology or medical terminology
- Experience in a specialist medical office

Applicants with less experience will not be disadvantaged. I am prepared to train the right person in the role, allowing them to grow and become more skilled. Recent graduates of MOA certificate programs, such as those at Camosun College, are warmly encouraged to apply.

What's Offered

- Competitive hourly pay, in line with specialist practices in Victoria and depending on experience
- A benefits package
- Flexible part-time hours, with home working supported
- A supportive working environment and the chance to help shape an already established cardiology practice

How to Apply

Please send your resume and a short cover letter to [email protected] including your availability and preferred hours. Only shortlisted candidates will be contacted.

Pay: $23.00-$29.00 per hour

Expected hours: 25.0 – 40.0 per week

Advantages:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance

Work Location: Hybrid remote in Victoria, BC

📌 Medical Office Assistant (Victoria)
🏢 Spcialist MOA
📍 Victoria