Overview

Mayfair Living and Whitfield Holdings are seeking a detail-oriented, experienced Payroll Specialist to join our finance and operations team. Mayfair Living is a national seniors housing operator with communities across Canada, and Whitfield Holdings owns and operates our hotel portfolio. Together, we are building a disciplined, growth-focused organization where accuracy, compliance, and accountability are non-negotiable.

This role owns the end-to-end payroll process across both businesses, ensuring accuracy, regulatory compliance, and timely reporting while supporting broader accounting and HR functions. You will work across multiple entities, locations, and workforce types, including unionized teams, so the ideal candidate is highly organized, systems-driven, and comfortable in a fast-paced, multi-site environment.

Key Responsibilities

- Process bi-weekly payroll across multiple entities and business lines with a high degree of accuracy and timeliness

- Administer payroll in Dayforce and/or Payworks, including configuration, pay codes, earnings, and deductions

- Administer payroll for unionized employees, applying collective agreement rules for wage rates, premiums, overtime, seniority-based entitlements, and union dues remittance

- Maintain and update employee records within payroll and HRIS systems

- Reconcile payroll accounts and prepare internal reporting for management review

- Ensure compliance with all applicable Canadian payroll regulations, remittances, and tax requirements across provincial jurisdictions

- Manage payroll-related data including hours,



wages, benefits, and deductions

- Support accounts payable and receivable functions related to payroll entries

- Assist with month-end and year-end processes, including T4s, ROEs, and other filings

- Collaborate with operations, HR, site leadership, and finance teams to resolve discrepancies efficiently

- Identify process improvements as we scale, including standardizing payroll practices across communities and hotels

- Maintain strict confidentiality of employee and company information

Qualifications

- Proven experience in payroll processing, ideally in a multi-entity or multi-location organization

- Hands-on experience with Dayforce and/or Payworks is required

- Experience administering payroll for unionized workforces, including collective agreement pay rules and union remittances

- Working knowledge of Canadian payroll legislation and year-end filings

- Strong working knowledge of accounting principles and software (e.g., QuickBooks or equivalent)

- Experience with HRIS systems and employee data management

- Background in account reconciliation, bookkeeping, and payroll reporting





- Strong analytical and problem-solving skills with attention to detail

- Ability to operate independently while managing multiple priorities

- High level of discretion and professionalism

Work Arrangement

This is a hybrid role combining in-office work at our head office with remote work. In-office days will be scheduled around payroll cycles, month-end, and team collaboration needs.

Why Mayfair Living and Whitfield Holdings

- Growth opportunity: Mayfair Living manages a portfolio of approximately $500 million today and is targeting $1.5 to $2 billion in assets over the next decade through strategic acquisitions and organic development. This role will help build the payroll systems and processes that scale with us.

- Expansion opportunity: We are preparing to expand into the United States, creating opportunities to build cross-border payroll processes and expertise.

- Institutional platform: We are professionalizing the organization with strong governance, standardized processes, and clear career paths for people who want to grow with a national leader in seniors housing.

- Diversified exposure: Work across seniors housing and hotel operations, with broad exposure to multiple asset classes.

- Direct access to senior leadership across finance and operations

Job Type: Full-time

Pay: $54,830.77-$70,000.00 per year

Benefits:

- Extended health care
- Flexible schedule
- Life insurance
- Mileage reimbursement
- In office parking
- Paid time off
- Vision care

Work Location: Hybrid remote in North York, ON

📌 Payroll Specialist (North York)
🏢 Mayfair Living
📍 North York