Job Description

The Web Advisors is a BC-based marketing agency seeking an experienced part time bookkeeper/accounting administrator to join our team in either Victoria or Vernon, BC. In this role, you will manage payroll, invoicing, reconciliations and recurring accounting deadlines. You will work independently in QuickBooks Online (QBO), communicate clearly with our leadership team and prepare accurate records for management and our external accountant.

Key Responsibilities

Your role will be varied and will include, but not be limited to:

- Maintain accurate and up-to-date bookkeeping records in QuickBooks Online
- Prepare and process semi-monthly payroll using QuickBooks Online Payroll, maintain accurate employee payroll and leave records, account for taxable benefits, and prepare source deduction remittances, T4s, and Records of Employment as required
- Prepare and issue monthly client invoices, working with the team to confirm billable work, apply deposits and retainers, account for reimbursable expenses, and resolve discrepancies
- Record and allocate client payments, monitor outstanding receivables, prepare customer statements and coordinate collection follow-up with the team
- Maintain supplier records, post bills, review outstanding payables and prepare payments for leadership approval
- Record bank and credit card transactions, complete reconciliations, and investigate discrepancies or unusual balances
- Maintain the general ledger and complete month-end bookkeeping, including preparing routine financial reports for leadership and highlighting items requiring attention
- Prepare quarterly GST returns and supporting records for review and file approved returns
- Coordinate approved corporate tax payments in accordance with the external accountant’s instructions
- Prepare year-end working papers and respond to the external accountant’s requests for supporting information
- Maintain organized financial records and supporting documentation, and flag missing information or issues that could affect accuracy or deadlines
- Track and manage your working time in Intervals, and use approved time reports to support payroll and invoicing

Requirements





To be considered for this role, you must possess the following:

- Experience independently managing bookkeeping for a Canadian small business, including payroll, invoicing, payables, receivables, and month-end reconciliations
- Working knowledge of Canadian payroll requirements, source deduction remittances, and GST reporting
- Hands-on experience using QuickBooks Online and QuickBooks Online Payroll
- Experience with professional services invoicing, including time-based billing, retainers, and reimbursable expenses
- Comfortable working independently with cloud-based software, spreadsheets and shared digital files, including learning new systems and troubleshooting routine issues
- Demonstrated attention to detail, sound judgment and problem-solving skills, with the ability to manage recurring deadlines independently
- The ability to handle confidential financial and employee information with discretion.
- Clear communication and a proactive approach to obtaining information and resolving discrepancies

It would be awesome if you...

- Have experience with Sage 50 to retrieve and interpret historical records
- Have worked with an external accountant on year-end preparation
- Have experience with professional services invoicing, expense capture tools, or connected accounting workflows
- Have Experience with WorkSafeBC reporting

Working Arrangement

This is a part-time, permanent position with approximately three to four planned onsite bookkeeping sessions each month, plus work between sessions as needed. The busiest periods are generally the 1st to 8th for payroll, reconciliations, and invoicing, and the 16th to 18th for mid-month payroll. Availability during these periods is required, with flexible scheduling outside of key deadlines.



Exact dates will be agreed in advance and adjusted for weekends and holidays.

Victoria, BC is the preferred location. Candidates based in Vernon, BC may also be considered, subject to an agreed arrangement for onsite work. The expected workload is approximately 24–36 hours per month, with actual hours to be confirmed based on workload and scheduling needs.

Compensation:

In addition to a collaborative and engaging workplace where we take pride in delivering great work for our clients, The Web Advisors offers the following competitive compensation and benefits:

- Competitive wage of $30 - $35 per hour, based on experience
- Part-time, permanent position
- Flexible working environment, primarily in-office with the option for some remote work
- Team outings and social events

Who are The Web Advisors?

The Web Advisors is a high-performance, boutique marketing agency team with BIG goals and an even BIGGER reputation for doing great work. We are incredibly passionate about what we do and committed to exceeding our clients' marketing objectives.

If you take pride in maintaining accurate records, ensuring dependable follow-through, and helping a team stay on top of its financial responsibilities, you will thrive in this role.

The Web Advisors are committed to creating a diverse and inclusive workplace. We encourage applicants from all backgrounds to apply, knowing that diverse perspectives contribute to our success.

How To Apply

Please submit your resume and a brief cover letter outlining your bookkeeping experience, including your experience with:

- QuickBooks Online
- Accounts payable
- Bank reconciliations
- Payroll administration

P.S. Make sure to include your favourite flavour of ice cream in your application. We’re serious!

Pay: $30.00-$35.00 per hour

Benefits:

- Casual dress
- Company events
- Flexible schedule

Ability to commute/relocate:

- Vernon, BC V1T 9G1: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Why are you the right fit for this role?

Work Location: Hybrid remote in Vernon, BC V1T 9G1

📌 Part-Time Bookkeeper / Accounting Administrator (Vernon)
🏢 The Web Advisors
📍 Vernon