Overview

The Parish of the Resurrection, Sydney, is seeking a friendly and capable Finance and Office Clerk to support the day-to-day life of our parish. This position serves as the central link between the congregation, the clergy, parish leadership, and the wider community — helping to ensure that our ministry of worship, service, and hospitality runs smoothly.

The role combines careful financial stewardship, efficient office coordination, and warm communication.

Key Responsibilities

1. Financial Management

- Maintain accurate financial records for both the church and cemetery using QuickBooks and some work in Microsoft Excel;
- record income, donations, and expenses in accordance with church and diocesan financial guidelines (church and cemetery), referencing the Parish Chart of Accounts as provided by the Parish Treasurer;
- generate in-house invoices as necessary;
- make arrangements for all bank deposits (observing SafeR Church policies for money handlers);
- complete monthly bank-to-books reconciliation;
- reconcile bank accounts, manage petty cash, and oversee invoice payments;
- issue cheques, e-transfers, and reimbursements with proper authorization/requisitions;
- prepare monthly financial statements and reports with the Treasurer for the Rector, Wardens, and Parish Council;
- in consultation with the Treasurer and Envelope Secretary, prepare annual charitable donation receipts in compliance with CRA requirements;
- in consultation with external accounting service, support the Treasurer with year-end financial preparation, audit materials, and the annual report, including:
- biannual HST Rebate claims
- documents for external accounting service;
- liaison: Bank, sub-contractors and accounts;
- liaise with Rector (or designate), Parish Officers, Cemetery Superintendent, Diocesan Finance Officers, and others as necessary;




- observe Parish of the Resurrection Cash Handling and Offertory Policy.

2. Office Administration

- Serve as the welcoming first point of contact for parishioners, visitors, and community members — both in person and by phone or email;
- manage the parish calendar, correspondence, and records;
- layout/photocopy weekly worship bulletins, e-newsletters, announcements, and maintain and update parish website;
- maintain parishioner databases and contact lists, ensuring confidentiality; create Annual Parish Directory (including only those who have provided signed permissions);
- maintain and secure Parish Ledgers and sacramental records, including: Baptisms, Confirmations, Weddings, Funerals, General Parish Registers
- Prepare copies of certificates and official notices as requested.
- order and track office and liturgical supplies (in consultation with Altar Guild);
- maintain organized paper and digital filing systems;
- prepare Parish AGM package and Diocesan Parochial Return;
- prepare and submit Canada Summer Student Employment application and reports (in consultation with Rector, Wardens, and student supervisors, when required);
- establish and monitor routine maintenance schedule (with Property Committee);
- liaise with service contractors (i.e. boilers, water filtration, fire suppression, garbage);
- organize, monitor regulatory requirement tasks (i.e. water supply, fire, health), including: Food Establishment Permit, Food Handler Certificate, Liquor License; Scheduled Fire Safety forms, inventory, inspections;




- organize, monitor interior temperature (heat pumps);
- source and procure janitorial consumables and supplies (in consultation with cleaner);
- maintain paper binder for each subcommittee and Parish Council (for quick document reference) for lay leader access, in front office;
- liaise with Rector (or designate), Parish Officers, Cemetery Superintendent, Diocesan Finance Officers, and others as necessary.

3. Communication

- Support parish communications, including email updates, bulletins, website postings, and social media (as appropriate).
- Assist clergy and parish leaders in sharing information about services, events, schedules, and community initiatives.
- Ensure that parish communications reflect the welcoming, inclusive spirit of the Parish of the Resurrection.

4. Support for Clergy and Parish Leadership

- Provide administrative assistance to the Rector, Wardens, Treasurer, and Parish Council.
- Prepare meeting agendas, minutes, and reports as requested.
- Support the coordination of parish events and special services.
- Uphold the mission and ministry of the Parish of the Resurrection through dependable, professional service.

Qualifications

- Proven bookkeeping and office administration experience (minimum 2 years).
- Proficiency with accounting software (QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of CRA charitable reporting and donation receipting.
- Strong organizational, interpersonal, and communication skills.
- Ability to manage confidential information with integrity.
- Experience in a church, cemetery, or non-profit environment is a strong asset.

Pay: $41,800.00-$52,000.00 per year

Benefits:

- Casual dress
- Flexible schedule
- Mileage reimbursement
- In office parking
- Paid time off

Work Location: In person

📌 Finance and Office Administrator (Sydney)
🏢 Parish of the Resurrection
📍 Sydney