ABOUT US:

Elim Solutions Inc. is a dynamic and innovative company dedicated to providing comprehensive business solutions across a wide range of industries. With a strong focus on delivering tailored services, we specialize in IT consulting, software development, and strategic business consulting. Our team of experienced professionals is committed to helping businesses optimize operations, drive growth, and enhance efficiency through cutting-edge technology and insightful strategies. At Elim Solutions Inc., we pride ourselves on delivering results-driven solutions that align with the unique needs and goals of our clients.

At Elim Solutions Inc., we believe that our people are our greatest asset. Our mission is to provide innovative business solutions that help companies grow, optimize their operations, and thrive in an ever-evolving marketplace.

We are committed to fostering a culture of collaboration, innovation, and integrity. Our team works together, supporting one another to achieve collective success while embracing diverse perspectives and ideas. We encourage open communication, creativity, and continuous learning, offering our employees the opportunity to grow both professionally and personally.

At Elim Solutions Inc., we value accountability, customer-centricity, and a strong sense of ownership over our work. We believe in creating an environment where everyone has the opportunity to make a real impact. Whether you're working with clients, developing new technologies, or improving internal processes, your contribution matters here.

If you're looking for a place where you can challenge yourself, work with passionate professionals, and grow in a supportive, inclusive environment, Elim Solutions Inc. could be the perfect fit for you.

Join us and help shape the future of business solutions!

JOB SUMMARY:

Important Requirement: This role requires hands-on NetSuite experience. Candidates without prior NetSuite experience will not be considered for this position.

We are seeking a highly organized, detail-oriented, and dependable Accounting & Administrative Assistant to support Elim Solutions’ day-to-day accounting and administrative operations.

This role provides accounting support to the Staff Accountant, including accounts payable, accounts receivable, invoicing, expense management, reconciliations, and maintaining accurate financial records in NetSuite. The position will also provide administrative support to the COO and assist with the smooth operation of the company’s office and day-to-day administrative activities.

The ideal candidate is comfortable working across both accounting and administration, has strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

KEY RESPONSIBILITIES:





NetSuite & Financial Operations

- Perform day-to-day accounting and financial administrative activities within NetSuite.
- Maintain accurate financial records, transactions, and supporting documentation.
- Support accounts payable, accounts receivable, invoicing, expense management, and financial reporting activities.
- Review transactions for accuracy, completeness, appropriate coding, and required approvals.
- Assist the Staff Accountant with account reconciliations and investigation of discrepancies.
- Support month-end and year-end financial closing activities.
- Maintain organized electronic financial records and supporting documentation.
- Ensure requirements are complete, accurate, testable, and aligned with business objectives.
- Maintain clear traceability between business requirements, system design, development, testing, deployment, and final business outcomes.

Accounts Payable

- Process vendor invoices and ensure transactions are accurately recorded in NetSuite.
- Review invoices for completeness, accuracy, approvals, and proper account coding.
- Assist with vendor account reconciliations and payment-related activities.
- Follow up on missing approvals or documentation.
- Support AP reporting and month-end activities.

Accounts Receivable & Invoicing

- Prepare and process customer invoices in NetSuite.
- Assist with monitoring accounts receivable balances and outstanding invoices.
- Support collection follow-up by providing accurate invoice and account information.
- Reconcile customer accounts and assist with investigating outstanding or disputed balances.
- Maintain accurate customer billing records.

Expense Management

- Review employee and business expenses for accuracy, appropriate approvals, and supporting documentation.
- Process expense reports and ensure proper accounting treatment.
- Monitor expense activity and identify discrepancies.
- Maintain accurate expense records within NetSuite.
- Assist with corporate credit card and expense reconciliation activities.

Administrative & Office Support

- Provide general administrative support to the COO and leadership team, including scheduling, meeting coordination, document preparation, and follow-up.
- Manage office purchasing, supplies, equipment, and inventory to ensure the office is adequately stocked and organized.
- Coordinate incoming and outgoing mail, courier deliveries, and shipments.




- Coordinate with vendors, suppliers, building management, and other service providers regarding office and administrative needs.
- Maintain administrative records, vendor information, purchasing documentation, and filing systems.
- Assist with office events, meetings, employee administrative requests, and other company activities.
- Support special projects and other administrative tasks as assigned by the COO or leadership team.
- Identify opportunities to improve administrative processes, organization, and cost efficiency.

QUALIFICATIONS

Education

- Diploma or bachelor’s degree in Accounting, Finance, Business Administration, Office Administration, or a related field is preferred.

Experience

- 2–4 years of experience in an accounting, finance, administrative, or accounting support role.
- Hands-on NetSuite experience is required.
- Experience with accounts payable, accounts receivable, invoicing, expense management, and reconciliations.
- Experience supporting accounting activities in an ERP environment.
- Experience with office administration, purchasing, vendor coordination, or workplace operations is an asset.
- Experience supporting senior leadership or executives is an asset.

Technical Skills

- Hands-on experience with NetSuite is required.
- Working knowledge of basic accounting processes, AP, AR, invoicing, and expense management.
- Strong Microsoft Excel and Microsoft 365 skills.
- Ability to learn and work effectively with recent systems and technology.

Personal Attributes

- Strong problem-solving mindset with a proactive approach to challenges.
- Excellent communication skills, able to explain technical concepts clearly to diverse audiences.
- Detail-oriented and committed to delivering high-quality, maintainable code.
- Collaborative team player who thrives in agile, fast-paced environments.
- Adaptable and eager to learn new technologies and tools.
- Self-motivated with the ability to manage priorities and meet deadlines independently.
- Customer-focused, understanding the importance of user experience and business impact.
- Innovative thinker who contributes ideas for continuous improvement and technical excellence.

Why You’ll Love Working Here

- Competitive pay and benefits, sure, but also a culture that truly supports work-life balance.
- Opportunities for professional growth, but also for personal connections.
- A work environment where passion for excellence and customer appreciation are shared by all employees.

Ready to Join Our Journey?

If this sounds like you, don't hesitate. Send your resume to [email protected]

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Experience:

- NetSuite: 1 year (required)

Work Location: Hybrid remote in Markham, ON L3R 5H8

📌 Accounting and Administrative Assistant (Markham)
🏢 Elim Solutions
📍 Markham