Classification & Regular Hours : Hours per Week: 35

- Level: M

About Western : Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us : The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of seven Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy, Communication Sciences and Disorders and Food and Nutritional Sciences), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centers. The Faculty has more than 4,000 undergraduate students and more than 900 graduate students (200 PhD students).

Responsibilities : In collaboration with the Assistant Dean, Interprofessional Graduate Studies, and the Program Manager, Graduate Programs, the Administrative Assistant is accountable for supporting a variety of administrative processes, which support the effective and efficient administration of the Faculty-wide Graduate Programs and Interprofessional Education program. The Administrative Assistant is responsible for assisting with processing the hiring of Limited Duties and Adjunct faculty for the Graduate Program and for supporting the daily financial administration of the Graduate Program.

The Administrative Assistant provides administrative support to the Assistant Dean(s) in carrying out their leadership role,



as well as assistance to Program Chairs, and other faculty leaders as required. The Administrative Assistant serves as a resource and point of contact for faculty members, staff, committees, and other stakeholders concerning administrative matters, admissions, and answering or re-directing inquiries as appropriate. The Administrative Assistant performs a range of tasks ensuring that deadlines and schedules are met, including coordinating meetings, maintaining graduate student records, maintaining and updating program information, and facilitating the preparation and distribution of correspondence and meeting materials.

Qualifications : Education :

- 2 year community college diploma with a major in Business Management/Administration

Experience :

- 3 years of experience in providing administrative and financial support and customer service; preferably in an academic environment

Knowledge, Skills & Abilities:

- Knowledge of financial and human resources principles and legislation
- Familiar with Western policies and guidelines related to finances and human resources preferred
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Competency to maintain confidentiality and treat sensitive information with discretion




- Ability to establish rapport with people from diverse backgrounds
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
- Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, faculty members, students and the public
- Judgment and creative problem-solving skills with a consultative and collaborative approach to addressing issues
- Strong mathematical and analytical skills to complete accurate calculations
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to work independently and effectively as a member of the team to achieve department goals
- Familiarity with academic calendar and programs offered at Western preferred
- Familiarity with Western policies and guidelines preferred

Union Statement : Western Values Diversity :

- Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note : This position is an existing vacancy. This position is fully in-person, in office. We thank all applicants for their in

📌 Administrative Assistant Iii (London)
🏢 Western University
📍 London