Job Overview This role serves as the front-facing point of contact for administrative support, providing proactive problem‑solving and seamless coordination between two high‑performing real estate teams to ensure efficient daily operations and exceptional client experience.

Duties

- Answer all incoming calls and direct and/or provide information as requested.
- Greeting visitors and maintaining reception area in tidy manner.
- Typing of memos, forms, lists, contracts, and other correspondence as delegated.
- Photocopies, sorts and distributes monthly accounting reports.
- Data entry for accounts receivable and accounts payable.
- Maintain Tenant Contact List.
- Building and Tenant Filing, Corporate filing.
- Code and input all corporate chargebacks into excel spreadsheet.
- Receive and maintain Tenant Insurance Certificates and follow up with Tenants to ensure up to date certificates are on file.
- File and forward all Maintenance & HVAC reports.
- Accept courier and other deliveries towards recipients.
- Coordinate outgoing courier shipments and reconcile courier invoices with delivery slips and code for payment.
- Maintain the postage machine and handling all mail needs.
- Handling and reconciling the petty cash as needed.
- Ordering office & kitchen supplies and perform other breakroom duties as required.
- Maintain and input utility tracking, parking tracking and key control tracking.
- Coordinating staff and client events.




- Assisting agents with research and marketing as needed.

Skills

- Strong people skills. A team player with an ability to build relationships at all levels of an organization.
- Strong communication skills. Demonstrated in written and verbal reports, presentations, and meeting facilitation.
- Responsiveness. Ability to anticipate needs and commit to respond in agreed time frames.
- Innovator. Proven ability to identify, evaluate and develop new ideas and support with results.
- Deliver on commitments. Ability to set clear objectives and deliverable goals.

Qualifications :

- High School Diploma & 2-3 years reception experience.
- Must provide a clean criminal record check
- Working knowledge of Outlook, Word & Excel for Office 365.
- Knowledge of operation of telephone and voice mail systems.
- Ability to multi-task and adapt to changing demands.
- Marketing or advertising experience.
- Accounting/book keeping knowledge an asset.
- Property Management and Yardi experience are an asset.
- Valid Class 5 driver’s license required.

This position offers an opportunity to be an integral part of a dynamic team while developing your administrative skills in a professional setting.

Job Types : Full time, Permanent

Benefits :

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement

Work Location: In person

📌 Administrative Coordinator (Regina)
🏢 MCCOR MANAGEMENT
📍 Regina