Overview Join our dynamic team as an Assistant Office Manager and become the backbone of our administrative operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing and coordinating, and is passionate about supporting a smooth-running office. You will assist with daily administrative tasks, oversee office workflows, and ensure that all operations align seamlessly with organizational goals. Your proactive approach will help foster an efficient, welcoming, and well-managed workplace where everyone can excel.

Responsibilities

- Support the Office Manager in overseeing daily office functions, including clerical duties and administrative support.
- Manage scheduling for meetings, appointments, and events to ensure optimal time utilization.
- Coordinate vendor relationships, including managing contracts, deliveries, and service providers to maintain smooth operations.
- Assist with human resources functions such as onboarding new staff, maintaining personnel records, and supporting training & development initiatives.
- Handle bookkeeping and basic accounting tasks using QuickBooks or similar software to track expenses, invoices, and payments.
- Oversee front desk operations including multi-line phone systems, greeting visitors, and maintaining a professional reception area.
- Organize filing systems and maintain accurate records for medical office management or general administrative purposes.
- Support budgeting efforts by monitoring expenses and assisting with financial reports.
- Contribute to event planning activities for staff meetings, company events, or community outreach programs.
- Supervise clerical staff or interns when applicable,



providing training on office procedures and phone etiquette.

Skills

- Proven experience in office management or administrative roles with strong organizational skills.
- Demonstrated supervisory experience with the ability to lead and motivate team members effectively.
- Excellent communication skills to interact professionally with vendors, clients, and team members.
- Solid calendar management skills for scheduling meetings and coordinating multiple priorities simultaneously.
- Experience in event planning and vendor management to support company initiatives.
- Knowledge of human resources processes including onboarding, training & development activities.
- Familiarity with general office experience is a plus.
- Ability to handle front desk responsibilities with professionalism and courtesy using multi-line phone systems.
- Attention to detail in filing, record keeping, and maintaining organized workspaces. Embark on a rewarding career where your organizational talents will shine! We’re dedicated to fostering a vibrant workplace that values your contributions while offering opportunities for growth and development in office management excellence.

Pay: $18.64-$34.16 per hour

Benefits :

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Application question(s):

- Do you live in Prince Albert?
- Do you have a class 5 Saskatchewan Drivers' License?
- How comfortable are you with working alone as head office is in Saskatoon?
- Do you have any experience with Property Maintenance?

Experience :

- Office: 3 years (required)

Work Location: In person

📌 Assistant Office Manager (Prince Albert)
🏢 JonesE Property Maintenance
📍 Prince Albert