Receptionist & Office Administrator

Location : Markham Head Office (In-Person)

Are you an energetic, friendly, and outgoing professional who loves being the "face" of a company? Do you thrive in a fast-paced environment where you can balance administrative precision with top-tier customer service? Are you looking for a role at a company that values your growth and offers a clear path toward a long-term career in Project or Finance Administration?

If so, Smith and Long is looking for YOU to join us as our new Receptionist & Office Administrator!

Who We Are

Recognized as a 2025 winner of Canada’s Best Managed Companies program, Smith and Long is the fastest-growing, large-scale, multi-trade company in the Canadian market. While we work in the traditional fields of Electrical, Mechanical, and Engineering, our internal culture is much like a software start-up—agile, innovative, and high-energy. We are looking for a proactive individual to manage our front desk and keep our Markham Head Office running smoothly.

The Role: Receptionist & Office Administrator

In this essential junior-level role, you are the first point of contact for our clients, partners, and team members. You will handle everything from high-volume call routing to office logistics and compliance documentation. This position is designed for someone who wants to "learn the ropes" of a major multi-trade firm and eventually grow into more senior administrative or coordinator roles.

Key Duties and Responsibilities :

- Front Desk Excellence : Greet all visitors, manage the sign-in process, issue visitor badges, and promptly notify employees of their guests' arrival.
- Communication Hub : Answer all incoming phone calls and professionally transfer them to the appropriate service departments or personnel.
- Office Logistics : Monitor and place orders for office supplies, including staples, printer paper, and battery stock; ensure the supply cabinet is always organized.
- Mail & Compliance :



Distribute all incoming and outgoing mail and assist in updating expired compliance documents to keep our operations current.
- Fleet Support : Maintain and update vehicle stock records to assist our operations team.
- Culture & Environment : Manage daily office flow (including loading/unloading the dishwasher) and help celebrate our team by making staff birthday announcements.
- General Administration : Provide administrative support across various departments as required.

What You Bring to the Table :

- The Right Attitude : You are ENERGETIC, FRIENDLY, and OUTGOING . You love interacting with people and providing a warm welcome.
- Organizational Skills : You can stay organized and work meticulously, even when things get busy.
- Pressure-Ready : You can prioritize tasks effectively and remain calm under pressure.
- Problem Solver : You possess independent problem-solving skills and a "can-do" mindset.
- Quality Focus : You are a cooperative team player who delivers quality work and stays proactive about improving office tasks.
- Experience : No specific prior experience is required—we are looking for the right person with the right drive to learn and grow with us.

Job Details :

- Type : Permanent, Full-time. Immediate Start.
- Note : This is a 100% in-person position at our Markham Head Office. Our Human Touch
- Salary Range - $38,000 - 45,000 Annually _
- Smith and Long is an equal opportunity employer committed to meeting the accessibility requirements under the AODA. Accommodations are available on request during the recruitment process. If selected for an interview or testing, please advise the hiring team of any accommodations you may require._

Job Types : Full-time, Permanent

Pay: $38,000.00-$45,000.00 per year

Benefits :

- Company events
- Dental care
- Extended health care
- In office parking
- Paid time off
- RRSP match
- Vision care

Ability to commute/relocate:

- Markham, ON L3R 1A9: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Confirm your resume is uploaded as a PDF.

Experience :

- Customer service: 1 year (required)

Work Location: In person

📌 Office Administrator/receptionist (Markham)
🏢 Smith and Long
📍 Markham