The Department of Anthropology is an academic unit that provides instruction to The University of Winnipeg students with the faculty members participating in research in their respective fields.

The Department Assistant is a full-time continuing position that provides administrative support to the members of the department, including contract faculty, technicians, and student employees. This includes, but is not limited to, office administration, timetable entry and coordination, and financial support, student services support and advising, and keeping track of time sensitive requests from the chair and the faculty. In addition, the office assistant maintains the web page for the department, schedules and advertises various events organized by the department and helps the student association with organization of Visiting Speaker Series and Student Colloquia.

Responsibilities :

- Organizes the daily operation of the Department Office.
- Maintains a regular physical presence throughout the scheduled workday, except as authorized by the Chair
- Responsible for ordering office supplies and is signing authority on office supply account.
- Responsible for the submission of PSAC employee payroll/HR forms to the HR office.
- Responsible for training PSAC employees on submitting their time sheets via MyHR. Responsible for approving submitted hours; has signing authority on the PSAC account. Responsible for maintaining departmental records including correspondence, reports, courses and program related material (e.g. curriculum submissions, grade sheets, course outlines, etc.).
- Assists chair and DPC with submitting documentation pertaining to annual reviews, activity reports for full time faculty and stipendiary staff,



hiring and other personnel matters in compliance with deadlines and specifications contained in the UWFA Collective Agreement. This may include photocopying documents for distribution to committee members and sending original documents to the Dean’s Office.
- On request of the chairs and department members, prepares confidential and other correspondence including departmental records. Composes correspondence on own initiative when required.
- With the direction from the chair, completes Recommendation to Hire forms for stipends and contract faculty for submission to the Dean’s office, keeping a signed copy for the office files.
- Assists chair and DCC in making submissions to the University Curriculum Committee for proposed new courses and/or revising existing courses by the deadline. Once complete, ensures that all forms and documents are forwarded to other UW departments as required and copies filed in department files.
- Near the end of each term, ensures that faculty members submit examination papers to the DRC for approval by the required deadline and submits the exam to the Exam Assistant for printing.
- At the end of each term ensures that faculty members submit a copy of their final grades for the department files.
- Before the start of each term ensures that all faculty members submit all course outlines to the DRC for approval. Copies of the approved outlines are to be sent to the Dean’s office and a copy collected for the department office files.




- In consultation with the department chair and the curriculum committee, makes required changes and additions to annual department entries in the University Calendar, including information about approved new or revised courses.
- Reminds faculty members of deadlines for textbook ordering and works with the bookstore employees to ensure that textbooks come in on time.
- Notifies department members of meetings, events and upcoming deadlines (e.g. course outline, activity reports, exam submissions, etc.).
- At chair’s request, prepares and distributes agendas and related material for department meetings, including booking a room as needed. Attends meetings as minute-taker and submits draft minutes for chair’s approval before distribution to faculty and staff.
- Answers telephone inquiries about courses, chair and faculty office hours, and special lectures. Transfers phone calls to appropriate faculty members or takes messages as required.
- Explains departmental and UW policies and procedures and provides information to students and the general public on courses being offered, including courses in the calendar but not offered every year.
- Sorts incoming mail and takes urgent outgoing mail to the mailroom.
- Assists faculty, staff and authorized students with completing key requisitions and submits the completed and signed forms to physical plant, keeping a copy for the department files.
- Maintains the websites for Department-related programs and initiatives, this includes, but is not limited to, maintaining current content, adding new content and adding new courses and course changes.
- Works with Physical Plant and cleaning staff to co-ordinate office/lab space for new term or tenure track employees including door signage, office cleanin

📌 Department Assistant, Anthropology (Winnipeg)
🏢 University of Winnipeg
📍 Winnipeg