Lunenburg County Wheels, provides pre-booked door to door transportation services for all of Lunenburg County West; providing service to individuals experiencing a barrier to transportation. Our goal is to provide a safe, efficient, reliable and quality transportation service meeting the needs of the citizens of Western Lunenburg County. We are looking for a detail oriented, highly organized individual with exceptional communication skills to join our team as a part-time Dispatcher / Administrative Assistant.
This position is a part-time hourly position and would appeal to a community minded self-starter with keen attention to detail who is able to work independently and part of a team.
Is friendly and thrives in a position that requires you to multi-task with minimum supervision.
Expected hours: Min 20hrs per week (may work into a full-time position) some evening and weekends may be required.
Benefits :
- Business casual dress
- On-site parking
- Medical
- 5 sick days
- Paid Holidays per HR policy
- Paid Vacation per HR policy
Work Location: In person
Job Functions
Dispatcher
As the Dispatcher / Administrative Assistant you will be entrusted to perform daily tasks listed below but not limited to:
- Receive calls and messages for transportation requests and adjust schedules based on the availability of drivers and /or vehicles.
- Communicate effectively with the drivers, passengers, partners, and the public as required.
- Coordinate the schedules of drivers and transportation bookings, and ensure drivers and clients are advised of any changes in schedules.
- Maintain workplace documents and statistics for reporting and analysis purposes, including but not limited to rejected rides, cancelled rides and destinations.
- Use standard workplace computer software (MS Office)
for office administration duties and provincial dispatch software.
- Maintain files as required.
- Works closely with the Executive Director and Business Administartor.
- May be required to assist during audits or year-end periods.
- Maintain client/employee confidentiality
As the Dispatcher / Administrative Assistant you may be cross trained in the following daily tasks:
- Accounts Payable
- Receive, verify and code Invoices
- Prepare cheques and track checks for signing or electronic payments
- Maintain vendor Files
- Ensure expenses comply with budget and funding rules
- Accounts Receivable
- Record receipts and deposits
- Issue invoices for grants, contracts or program fees
- Track outstanding amounts and follow up when needed
- Payroll Support
- Compile time sheets from Driver logs
- Enter payroll data in payroll system
- Prepare payroll reports for management.
- Banking and Cash Management
- Prepare and record bank deposits
- Reconcile cash and petty cash
- Assist with monthly bank reconciliations
- Financial Records and Reporting
- Enter transactions into account software
- Administrative SUPPORT
- Maintain vendor, employee and funding documentation.
- Assist with board reports and financial reports.
Note: This in not an exhaustive list and other duties may be added as the organization evolves.
Back-up Driver
Will also be trained as a driver to fill in on an occasional basis or ferry vehicles to maintenance appointments. The following would be required:
- Class 4 with condition 16 license
- Clean criminal records check and vulnerability sector registry check,
- Emergency First Aid
- Clean Drivers Abstract
Program Development
To Liaison with Link NS, the department of Public Works, Rural Transportation Association, and the Nova Scotia Community Transportation network on implementing an efficient and effective dispatch system for LCW.
Qualifications
- Certificate in Business Administration or equivalent experience.
- Experience dispatching and knowledge of the local area (would be an asset)
- Experience in non-profit accounting (would be an asset)
- Strong attention to detail with demonstrated organizational abilities.
- Excellent communication and interpersonal skills; reputation for providing excellent customer service.
- Present in a friendly, knowledgeable, and professional manner.
- Proficient in computer use, specifically Microsoft Office Suite
- Proficient in accounting software like Sage would be an asset.
- Keen understanding of social media platforms.
- Handle small amounts of cash and a cash out procedure at the end of the week.
Requirements :
- Must complete Vulnerable Sector Check
- Be capable of obtaining a class 4 condition 16 license
- Provide drivers abstract
- Complete workplace First Aid training
Job Types : Full-time, Permanent
Pay: $19.00-$21.50 per hour
Advantages :
- Dental care
- Extended health care
- On-site parking
- Paid time off