Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in ensuring smooth office operations, providing excellent customer service, and supporting various administrative functions. The ideal candidate will have strong office experience, proficiency with Microsoft Office and Google Workspace, and familiarity with data entry and clerical tasks. Experience in constuction settings is a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and professional communication are highly valued.

Duties

- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Weekly Installation scheduling
- Preparing bank deposits
- Collections
- Perform data entry, filing, and maintain accurate records using Microsoft Office and Google Workspace tools
- Handle customer support inquiries via phone, email, or in person, ensuring excellent phone etiquette and customer service standards
- Assist with appointment scheduling, calendar management, and coordination of office activities
- Proofread documents for accuracy and clarity before distribution




- Maintain organized filing systems both electronically and physically
- Perform general clerical duties such as photocopying, scanning, and preparing correspondence

Requirements

- Proven office experience with solid organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or other bookkeeping software is preferred
- Excellent data entry skills with high accuracy and typing speed
- Strong customer service skills with professional phone etiquette
- Ability to handle multi-line phone systems efficiently and courteously
- Familiarity with front desk operations, filing systems, and basic bookkeeping tasks
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Good proofreading skills to ensure error-free documents
- Ability to work independently as well as part of a team in a fast-paced environment

Pay: $62,400.00-$72,800.00 per year

Perks:

- Casual dress
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Language:

- English (required)

Work Location: In person

📌 Administrative Coordinator (Dartmouth)
🏢 Undisclosed
📍 Dartmouth