Clinic Administrator – Part-Time (Weekday & Weekend Shifts)

Location: Body In Tune – Liberty Village, Toronto, ON

About Us

Body In Tune is a growing network of multidisciplinary wellness clinics across the Greater Toronto Area, dedicated to helping clients move better, feel better, and live healthier lives. Our clinics bring together experienced healthcare practitioners who collaborate to deliver personalized, client-centred care in a welcoming and skilled environment.

At our Liberty Village location, we offer a collaborative approach to musculoskeletal health and wellness, with services that may include physiotherapy, chiropractic care, registered massage therapy, acupuncture, and other complementary healthcare services.

We believe an exceptional client experience begins at the front desk. Our administrative team plays an essential role in creating a welcoming atmosphere, supporting our practitioners, and ensuring the clinic operates efficiently.

Position Overview

We are seeking a friendly, organized, and dependable Part-Time Clinic Administrator to support the day-to-day operations of our Liberty Village clinic.

This is a client-facing role suited to someone who enjoys working with people, is comfortable managing multiple priorities, and takes pride in providing professional and attentive service. The successful candidate will help coordinate appointments, manage front-desk responsibilities, process payments and insurance direct billing, and support the smooth flow of daily clinic operations.

Previous Jane App experience and experience with insurance direct billing are required.

Flexible availability for weekday and weekend shifts is important.

Key Responsibilities

- Greet clients warmly and provide professional, attentive front-desk service.
- Schedule, confirm, and manage appointments using Jane App.




- Answer incoming phone calls and respond to emails and client inquiries promptly and professionally.
- Process client payments, receipts, and insurance direct billing accurately.
- Assist clients with scheduling questions, appointment changes, and general administrative inquiries.
- Support practitioners by coordinating schedules and helping maintain an efficient client flow.
- Maintain a clean, organized, and welcoming reception area and shared clinic spaces.
- Complete opening and closing duties and follow established clinic procedures.
- Handle client information with discretion and maintain confidentiality.
- Contribute to a positive, cooperative, and professional clinic environment.

Qualifications

- Previous experience in reception, administration, or customer service; healthcare or wellness experience is an asset.
- Hands-on experience using Jane App is required.
- Experience processing insurance direct billing is required.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Comfortable managing multiple tasks in a busy, client-facing environment.
- Professional, approachable, and service-oriented demeanour.
- Reliable, punctual, and able to work independently while contributing to a team.
- Flexible availability for scheduled weekday and weekend shifts.

What We Offer

- Competitive hourly compensation based on experience.
- On-site training and support.
- The opportunity to work in a multidisciplinary healthcare and wellness environment.
- A supportive team that values collaboration, professionalism, and exceptional client care.
- An opportunity to contribute to the continued growth of the Body In Tune network.

Pay: $19.00-$20.00 per hour Expected hours: 12.0 – 18.0 per week

Application question(s)

- Do you have experience using the Jane App?

Work Location: In person

📌 Administrator (Toronto)
🏢 Body In Tune Liberty Village
📍 Toronto