Lakehead University invites applications for a Communications &

• Marketing Operations Coordinator to join its central Communications &

• Marketing team. Reporting to the Associate Vice-President, Communications &

• Marketing, the Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support. The role works closely with the AVP, the Director, Marketing, Brand &

• Digital Strategy, colleagues across the University and external vendors. Coordinate departmental administrative operations, including scheduling committee and other meetings, managing the AVP’s calendar, arranging travel, maintaining records and digital files, and providing logistical support for team activities. Process invoices, purchase orders, vendor payments, purchase card reconciliations and expense claims in accordance with University policies. Provide administrative and project support to the AVP and Director, Marketing, Brand &

• Digital Strategy, including coordinating follow-ups, travel, expenses and special requests. Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals, vacation tracking, attendance and project coordination. Serve as a first point of contact for communications and marketing requests. Review incoming submissions, follow up for missing information, route requests to the appropriate team members and help clarify timelines and next steps. Support internal communications, including preparing and reviewing content for email communications and the weekly Bulletin. Assist with basic copywriting and editing for web and social media. Assist with the coordination of campaign materials and creative assets, and support the marketing team with content calendars, logistics and basic reporting.



Track media coverage and mentions, help compile the weekly media report and maintain its distribution list. Maintain confidential HR and departmental records, and assist with recruitment, onboarding, timesheets and vacation tracking. Provide coordination and logistical support for departmental projects, events and special requests. Diploma or certificate in office or business administration, communications or marketing, or an equivalent combination of education and experience. Three to five years of progressive administrative experience, preferably in a post-secondary or complex, multi-stakeholder setting.

Experience with financial tracking, reconciliations, procurement and administrative support for senior leaders. Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines. Excellent written and verbal communication skills, with careful attention to accuracy and detail. Proficiency with Microsoft Office and project management tools such as Asana.

Experience with Drupal or another content management system, digital file management, or university finance, HR and procurement systems is an asset.

Lakehead

University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.

Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. Band 4 ($53,841.72 to $67,301.84) (Benchmarked) #

📌 Communications & Marketing Operations Coordinator (Ontario)
🏢 Lakehead University
📍 Ontario