Summary

JOB SUMMARY:

Reporting to the Occupational Therapy Site Leader at St. Paul’s Hospital, the Equipment Coordinator supports the protected, efficient, and cost effective management of rehabilitation equipment across Occupational Therapy (OT), Physiotherapy (PT), and Speech Language Pathology (SLP) services at PHC. Receives supervision from OT, PT and SLP leadership, as appropriate.

The Equipment

Coordinator oversees day to day coordination of equipment flow, availability, maintenance, and repairs, such as wheelchair management, loss prevention, improve turnaround times, and support for clinical workflows. The role maintains equipment inventories, coordinates repairs and preventative maintenance, liaises with vendors and internal partners, and supports clinicians by ensuring timely access to appropriate equipment. Performs basic wheelchair repairs and adjustments; and cleans, disinfects and sterilizes equipment; tracks equipment in collaboration with Environmental Services (EVS) and clinical teams.

The Equipment Coordinator works collaboratively with therapists, rehabilitation assistants, clerical staff, Supply Chain, EVS, and external vendors to ensure equipment is safe, functional, and available.

QUALIFICATIONS:

Education, Training, and Experience

Completion of a Rehabilitation Assistant Program or an equivalent combination of education, training and experience.

Skills and Abilities

Ability to communicate effectively both verbally and in writing.

Ability to deal with others effectively.

Ability to organize work.

Ability to operate related equipment.

Physical ability to carry out the duties of the position.

Ability to supervise

Coordinates equipment flow and availability across inpatient and outpatient programs by tracking location, ensuring timely turnaround, and supporting clinicians in identifying appropriate devices for patient needs.





Maintains inventory of rehabilitation equipment including wheelchairs, seating components, walkers, assistive technology, and fiberoptic endoscopes. Updates logs, serial numbers, and assignment records.

Prepares assigned equipment by ensuring devices are clean, functional, and configured according to clinical requirements.

Manages cushions and other seating components, cleans and maintains equipment, tracking, and ensuring appropriate pairing with assigned equipment.

Assists the designated therapist in adjusting equipment to meet patient needs, including basic fitting, setup, and configuration. Identifying and reporting operational problems.

Identifies equipment issues and performs basic troubleshooting and minor repairs (e.g., tightening hardware, replacing small components, adjusting seating). Escalates repairs to vendors or contracted technicians as needed.

Coordinates preventative maintenance schedules for rehabilitation equipment; documents inspections, labels equipment, and ensures compliance with safety standards.

Ensures accuracy of equipment tracking systems, including RTLS or other location-tracking tools, and resolves discrepancies in collaboration with clinical and support teams.

Verifies that cleaned equipment returns to designated storage areas, confirms readiness for reuse, and updates inventory systems accordingly.

Records equipment returns, repair needs,



and maintenance actions in tracking systems and communicates issues requiring follow-up.

Communicates equipment readiness to clinical teams, ensuring timely access to devices required for patient care.

Supports equipment processes, including coordinating cleaning/sterilization workflows with EVS, and assisting with repairs or replacements as needed.

Liaises with vendors, Supply Chain, and internal partners to arrange repairs, rentals, quotes, product trials, and equipment demonstrations.

Assists therapists by preparing equipment for assessments, modifying devices under direction, and supporting seating setups as appropriate.

Monitors stock levels of equipment parts, supplies, batteries, and accessories; prepares requisitions and obtains quotes in alignment with PHC purchasing processes.

Supports equipment tracking and loss-prevention strategies, including tagging, documentation, and communication with clinical areas.

Provides orientation and education to staff, patients, and families on safe use and basic care of wheelchairs and assistive devices, under the direction of OT/PT/SLP.

Maintains accurate inventory lists, levels of supplies and equipment and replaces stock. Updates maintenance/repair logs, workload statistics, and inventory databases.

Participates in quality improvement initiatives, including workflow redesign, equipment audits, and process evaluations.

Attends meetings with clinical teams, vendors, and practice leaders as required.

Performs other related duties as assigned.

Job Accuracy Posting Flag

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. Testing may be required. *A criminal record check may be required

📌 Equipment Coordinator (Vancouver)
🏢 Providence Health Care
📍 Vancouver