Job Summary The First Community Office Administrator provides professional, organized and welcoming administrative support to the Community of Faith and the many people, programs and activities connected with First Community.

First and foremost, this position reflects First Community’s commitment to radical hospitality, recognizing that the office is often a first point of contact for members of the Community of Faith, community partners, volunteers, program participants, rental and catering clients, and the wider community.

The Office Administrator supports the Lead Minister, Official Board and its various committees, staff, volunteers, and First Community’s social enterprise activities. The position works collaboratively with the Volunteer Coordinator on matters involving volunteers and with the Community Engagement & Social Enterprise Coordinator on rentals, catering, special events, communications, marketing, promotions and social enterprise activities.

This position requires someone who works well as part of a collaborative team while also being comfortable working independently, managing competing priorities, exercising sound judgment and taking responsibility for completing their work. This position reports to the Lead Minister and a designated member from the Board.

Responsibilities:

Office Administration

- Manage telephone, email, mail and in-person inquiries, providing timely, skilled and welcoming responses or directing inquiries appropriately.
- Maintain organized office systems, files, records, contact information, office supplies, the Policy and Procedures Manuals and other organizational records.
- Maintain First Community calendars and coordinate meetings, appointments, church activities, programs, rentals and special events.
- Support the Lead Minister, Official Board and its committees, and staff with meeting notices, agendas, minutes, correspondence and other documentation.
- Fulfill United Church of Canada office requirements, including required reports, records,



membership information and membership directory maintenance.
- Liaise professionally with community partners, members of the Community of Faith, volunteers and the public.
- Work with the Volunteer Coordinator on volunteer administration and with the Community Engagement & Social Enterprise Coordinator on communications, marketing and promotion.
- Perform other duties as assigned.

Bookkeeping & Financial Administration

- Use QuickBooks and other required systems for day-to-day bookkeeping and financial administration.
- Prepare invoices; receive, record and deposit payments; maintain accurate financial records; and provide information and reports to the Treasurer as required.
- Maintain financial and administrative records for rentals, catering, programs and events, coordinating with staff to ensure accurate invoicing, payments and tracking.
- Perform other duties as assigned.

Rentals, Catering & Social Enterprise

- Respond to rental, catering and event inquiries and coordinate the administrative aspects of bookings from initial inquiry through confirmation.
- Work with the Community Engagement & Social Enterprise Coordinator on rentals, catering, special events, communications, marketing, promotions and other social enterprise activities.
- Prepare and track quotes, contracts, invoices and related documentation in collaboration with the Community Engagement & Social Enterprise Coordinator and appropriate staff.
- Coordinate information, resources and communication for rentals, catering, programs and special events, resolving administrative issues as they arise.




- Maintain volunteer opportunities and scheduling information in SignUpGenius or other systems in use, in collaboration with the Volunteer Coordinator.
- Perform other duties as assigned.

Requirements

- A strong understanding of hospitality and professional service, with the ability to make people feel welcomed, respected and supported.
- Excellent verbal, written and interpersonal communication skills.
- Strong organization and time management skills, with the initiative to prioritize competing demands, work independently and meet deadlines.
- Ability to work collaboratively and respectfully as a dependable member of a team.
- Proficiency with current versions of Google Workspace (Google Suite), Microsoft 365 and QuickBooks, plus strong digital literacy and an aptitude for learning new systems.
- Bookkeeping knowledge and familiarity with standard accounting practices.
- Strong attention to detail, accuracy, judgment and problem-solving skills.
- Professionalism, tact, integrity and discretion, including strict confidentiality; flexibility and adaptability in a busy community environment.

Education & Experience

- High school diploma or equivalent required.
- Minimum three years of relevant experience in administration, office management, operations, hospitality and/or event management, or an equivalent combination of education and experience.
- Experience with administrative systems and process improvement, and demonstrated bookkeeping experience.
- Event coordination and experience in a non-profit, charitable, faith-based or community organization are assets.
- A Criminal Record Check will be required upon acceptance of the position.

Pay: $22.00-$25.00 per hour Expected hours: 20.0 per week

Benefits

- Extended health care

Experience:
- Bookkeeping: 1 year (required)
- Administration/office management: 2 years (required)

Location:
- Salmon Arm, BC V1E 1H6 (preferred)

Work Location: In person

📌 Office Administrator (Salmon Arm)
🏢 First Community
📍 Salmon Arm