Position Summary The Government Services Integration Cluster is seeking an experienced Senior Project Manager/Leader to lead two concurrent, large-scale, complex, high-profile, and high-risk I⁢ projects that will be completed and deployed in parallel within the Ontario Public Service (OPS).

The successful candidate will be responsible for end-to-end project management, including planning, governance, vendor management, resource coordination, financial oversight, risk mitigation, stakeholder communication, and delivery of project outcomes. The role requires strong executive communication, comprehensive documentation capabilities, experience managing Requests for Bid (RFBs), and the ability to coordinate resources supporting large-scale data migration activities.

The Project Manager will ensure that project deliverables meet business requirements within approved timelines, scope, and budget while complying with OPS project management methodologies, government standards, and applicable policies.

Key Responsibilities

1. Project Planning and Delivery

- Lead and manage two concurrent, complex I⁢ projects through planning, execution, implementation, deployment, and closure.
- Develop and maintain integrated project plans, schedules, milestones, deliverables, and scope.
- Ensure projects meet business requirements, timelines, budgets, quality expectations, and established standards.
- Coordinate project activities, dependencies, and deliverables to support parallel project deployments.
- Apply OPS project management methodologies, frameworks, standards, and best practices.

2. Vendor and Procurement Management

- Manage vendor relationships, deliverables, performance, and contractual obligations.
- Lead and coordinate Request for Bid (RFB) processes, including associated documentation, stakeholder coordination, and governance.
- Support procurement decisions and make recommendations regarding software, hardware, cloud solutions, and other technology resources.
- Monitor vendor performance and resolve delivery issues to ensure project objectives are achieved.

3. Governance and Executive Stakeholder Management

- Establish and participate in steering committees, governance forums, and stakeholder meetings.
- Oversee project governance, reporting, communication plans, and decision-making processes.
- Prepare and present project updates, recommendations, risks, issues, and mitigation strategies to senior executives.
- Facilitate stakeholder alignment, manage expectations, and escalate decisions requiring executive intervention.
- Develop and maintain comprehensive project documentation, status reports, guidelines, and procedures.

4. Budget and Financial Management





- Develop and manage complex project budgets involving multiple funding channels and cross-ministry dependencies.
- Monitor, forecast, and report project expenditures, estimates, and financial variances.
- Maintain fiscal control, accountability, and accurate reconciliation of actual costs.
- Support organizational planning, Ministry funding requests, and business planning activities.

5. Resource and Team Management

- Identify, select, onboard, and coordinate project resources across multiple disciplines.
- Define roles, responsibilities, performance expectations, tasks, and deliverables.
- Manage resources comprising OPS employees and fee-for-service (FFS) consultants.
- Coordinate resource planning and allocation for large-scale data migration activities.
- Resolve resource conflicts, facilitate knowledge sharing, and maintain team alignment.

6. Risk, Issue, and Change Management

- Proactively identify, assess, document, and manage project risks, issues, dependencies, and gaps.
- Develop and implement mitigation strategies and contingency plans.
- Communicate critical risks and issues to senior executives and recommend appropriate corrective actions.
- Manage resistance to change and support organizational adoption throughout the project lifecycle.
- Anticipate project challenges and implement solutions to maintain delivery effectiveness.

7. Business Analysis and Business Case Development

- Gather, analyze, develop, and document business requirements.
- Develop business cases that establish project justification, business value, expected benefits, costs, risks, and alternative solutions.
- Prepare business cases using OPS methodologies and templates, where applicable.
- Present business cases to executive committees and obtain the required approvals.
- Map business requirements to proposed system functionality and coordinate testing, defect tracking, and resolution.

8. Technical and Quality Oversight

- Oversee project monitoring, issue resolution, and continuous assessment of project effectiveness.
- Coordinate activities related to cloud solution procurement, implementation, and data migration to cloud environments.
- Ensure awareness and consideration of the Accessibility for Ontarians with Disabilities Act (AODA), related regulations, and Government of Ontario IT Standards (GO-ITS).
- Promote quality assurance, compliance, and adherence to established I⁢ standards and best practices.

Requirements





Required Qualifications and Experience

General Project Management Skills

- Extensive experience managing large-scale, complex, high-profile, and high-risk I⁢ projects.
- Solid project management, leadership, communication, organizational, planning, and problem-solving skills.
- Demonstrated experience managing multiple concurrent projects and integrated project plans.
- Extensive experience gathering, developing, and documenting business requirements and preparing business cases.
- Experience presenting business cases to executive committees and securing approvals.
- Strong vendor management and stakeholder engagement capabilities.
- Demonstrated experience managing project scope, schedules, milestones, deliverables, budgets, and financial forecasts.
- Experience leading organizational development, strategy development, business planning, and Ministry funding requests.
- Proven ability to identify risks, issues, and gaps and develop practical mitigation strategies.
- Experience coordinating project teams and ensuring compliance with government and ministry standards.
- Ability to deliver results under tight timelines while maintaining quality and accountability.

Technical Skills

- Experience procuring, implementing, or delivering cloud solutions and coordinating cloud data migration initiatives is preferred.
- Knowledge of AODA requirements, related accessibility regulations, and GO-ITS standards.
- Experience using Microsoft Azure DevOps and Microsoft Teams for project coordination and management.
- Ability to assess and recommend appropriate software, hardware, and technology resources.
- Experience monitoring project performance, troubleshooting delivery issues, resolving problems, and improving project effectiveness.
- Experience mapping business requirements to system functionality and coordinating test execution, defect tracking, and resolution.

Mandatory Requirements

- Strong vendor management experience.
- Knowledge of and experience leading and managing Request for Bid (RFB) processes.
- Experience overseeing project governance, stakeholder communications, and executive-level reporting.
- Excellent verbal and written communication skills, particularly when engaging senior executives.
- Strong project documentation and reporting capabilities.
- Experience managing and coordinating resources for large-scale data migration activities.

Preferred Qualifications

- Previous experience working in the public sector, particularly within the Ontario Public Service.
- Experience with cloud procurement, cloud solution delivery, and large-scale data migration.
- Familiarity with OPS project management methodologies, government standards, and approval processes.

📌 Project Manager/Leader - Senior (Toronto)
🏢 Joblinxsapp
📍 Toronto